Administrative Assistant

Job summary
Administrative AssistantProvides secretarial support and administrative assistanceWork Remote Position
Job seniority: entry level
Responsibilities
• Oversees, monitors and maintains calendaring system• Coordinates and schedules multiple and cross-functional meetings• Organizes, prepares and distributes meeting materials and agendas• Coordinates travel and conference arrangements• Monitors and manages electronic communications• Reviews, screens and prioritizes incoming telephone calls and visitors• Reviews, summarizes and prioritizes incoming mail• Performs word-processing, typing and editing of correspondence• Assists staff with the preparation of various reports and special projects• Maintains expense records and monitors disbursements, reimbursements, requisitions, and department budget information• Oversees, organizes and monitors office workflow• Performs general office functions• May provide back-up coverage to other administrative support positions• Participates in continued education and training• Maintains knowledge of applicable laws and regulations, Trinity Health's Integrity and Compliance Program and Code of Conduct
Requirements
• High school graduate with coursework and specialized training in secretarial science and/or general business office procedures• Three (3) to five (5) year's progressive secretarial experience• Knowledge of internal operations, services, goals, project timetables, guidelines, and policies• Intermediate proficiency with Microsoft product suite• Ability to type with speed and accuracy• Ability to work efficiently and effectively with professionalism• Ability to communicate effectively both verbally and in written communications• Ability to handle confidential information and materials• Strong analytical and problem-solving skills• Ability to work as a customer-focused team member• Ability to work independently and with minimal supervision• Ability to resolve problems and complete assignments accurately and promptly