Summary of Position The administrative assistant is responsible for the administrative support for the Executive Director, Finance Director and Board of Directors with a variety of general office/clerical tasks.
Principal Duties and ResponsibilitiesProvides administrative support for all Board of Directors activities, including coordinating board and committee meetings and communications; preparing and distributing agendas and meeting materials; recording and distributing minutes for assigned meetings; maintaining appropriate documentation and files and ordering refreshments/meals for Board meetings.Assists with implementation of the marketing plan, including preparing creative and professional presentations, brochures, scripts for advertisements, newsletters, posters and other marketing and promotional materials; works with advertising and promotional vendors; maintains photographic files and releases for marketing purposes. Schedules and coordinates meetings, events, interviews, appointments, travel and lodging and activities for the Administrative team. Schedules and coordinates All Staff and other departmental/employee meetings. Assures that revision of administrative policies and procedures occur according to designated schedule; maintains updated an archived policies and procedures for the purposes of retention and distribution on the shared drive.Creates and maintains accurate administrative files, databases, and other documents as necessaryProvides consistent communication to the Executive Director and/or the Finance Director to ensure that information and materials are provided to complete task and to give clear updates on assignments (both pending and completed).Maintains confidentiality with departmental, employee and patient information.Performs support duties for administrative office including screening and distributing incoming and outgoing mail and faxes, making copies, maintaining an inventory of supplies and forms and ordering supplies as needed.Responsible for performing other duties as assigned. Required Skills or AbilitiesAbility to strongly embrace and personify the mission of the CHCGDExcellent customer relations skillsAbility to organize and prioritize work appropriatelyAbility to deal with highly confidential information.Clerical skills acquired either through experience or through academic trainingRequires experience and demonstrated abilities for working in a multi-cultural, fast-paced settingAbility to collaborate and interact with a diverse group of health care professionalsMust be able to assume responsibility without direct supervisionMaintains professional appearance and demeanor.Required Knowledge, Experience or Licensure/Registration Associate's Degree and one (1) or more years performing office related duties.Proficient in MS Office applications, including Word, Power Point and Excel
