Administrative Assistant

Job summary
Dubyne Realty Group is a quickly growing real estate team located in Camas, WA.Our mission is to serve homebuyers and sellers at the highest level, provide an exceptional experience, and negotiate strategically.Locally, we are known as Community Connectors.
Job seniority: entry level
Responsibilities
• Oversee all aspects of the administration of the agent's business• Create and manage all systems for sellers, buyers, client database management, and all office administration• Coordinate the purchasing of any office equipment, marketing materials and any other business-related supplies and materials• Create and update a business operations manual and all job descriptions/employment contracts for any future hires• Ensure that all agent activities are limited to listing property, showing property, negotiating contracts, lead generation, and business development• Errands/misc driving duties• Preparing meeting agendas• Create and oversee that all standard operating procedures (SOPs) are being followed• Keep team Hannah's calendar up to date and organized• Organize listing appointment collateral• Coordinate with sellers for all home photos, staging, repairs, cleaning, signage, lockbox, and marketing activities• Organize showings for buyers• Organize open houses• Enter all listing information into MLS and websites• Input all necessary information into client relationship management programs and transaction management systems• Input all client information into the client database system, including future addresses• Send/deliver gifts to clients• Coordinate plan events• Manage client relationship management system• Create all buyer and seller packages• Coordinate the preparation of all listing and open house flyers, graphics, signage and all other marketing materials• Manage and update agent website(s), blog(s) and online listings• Assist agent in managing social media• Plan all client and vendor appreciation events• Coordinate and implement agent marketing videos and property videos online and database campaigns• Create mailers in Canva• Write weekly email campaigns• Run social media ads
Requirements
• 1-3 yr minimum Administrative experience (required)• Google Business Suite savvy• Social media savvy• Canva/graphic design• Pleasant, legible handwriting• Video creation skills are a big bonus• Must have own car that you can drive for errands if needed (mileage will be reimbursed)• Real estate industry experience (or financial, mortgage, or insurance industries) is a plus
Key Skills Needed
• Google Business Suite savvy• Social media savvy• Canva/graphic design• Pleasant, legible handwriting• Video creation skills