We are seeking a dedicated Administrative Assistant II to join our awesome team at Clean Earth in Houston, TX.
Growing your career as a Full Time Administrative Assistant II is an exceptional opportunity to develop exceptional skills.
If you are strong in communication, decision-making and have the right experience for the job, then apply for the position of Administrative Assistant II at Clean Earth today!
Clean Earth is one of the largest specialty waste companies in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for contaminated soil, dredged material, and hazardous and non-hazardous waste. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.
It is our unique capability of providing a one-source, full-service solution to handle multiple waste streams from a single customer that separates us from the competition. Our processes are detailed, our due diligence is tireless, and our results provide unmatched recycling solutions for our customers with the utmost in customer service.
We're proud to be part of Harsco Corporation, named to Newsweek's America's Most Responsible Companies 2022.
Job Description Under immediate supervisor, the Administrative Assistant II provide coordination and support for the efficient operations of the transportation team. The job interfaces frequently with clients, peers, and managers. Ensure all tasks are in compliance with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures. Primary Responsibilities (Essential Functions): Provide coordination and support for daily operations of facility. Place 24-hour advance notice calls to customers within assigned territories to inform them about next day service. Inform Client Services or Dispatchers of order changes Obtains 10-day log from supervisor following the daily yard walk, reviews the log against the manifests tracking system and reconcile the reports, and make copy and fill out form using current day's data. Manage inventory and ordering of office supplies, including personal protective equipment (PPE) using our internal ordering website and obtain proper approvals. Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, High Occupancy Vehicles (HOV) mailing, mailing to customers and mailing to states. Sign manifests that end at the facility and create billing packets (based on location permitting and need). Utilize the CRM system to initiate unresolved customer and team member cases - assess priority and identify appropriate support team member. Review Drivers' data submitted via an electronic logbook to ensure compliance with DOT regulations for hours of service and other compliance requirements, verify information and notify Transportation Supervisor or Manager of any violations. Maintain and compile information from drivers' load sheets into one daily report to allow for accurate inventory of warehouse supplies. Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility. Compile data and reports to manage the logs and operational efficiency and to support decision making to include information about labor hours, equipment usage, consumption of material, quality control, types and quantities of labor and other aspects of operations. Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail. Verify incoming and outgoing shipments of supplies, equipment and materials. Performs other duties as assigned by management. Qualifications Basic Required Qualifications : High school diploma or GED 2+ years of experience providing administrative support including payroll entry, generating reports, and some bookkeeping/accounting experience. Preferred Qualifications : 3+ years of experience in transportation and logistics services Must be proficient with Microsoft Office Suite Must be willing and able to work in team and fast passed environment Must possess strong communication skills Additional Information We offer competitive benefits, including health, dental and vision insurance, life insurance and disability plans, as well as a 401k with company matching.
We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
If you have a difficulty applying for any job posted on Harsco Clean Earth's website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free Show phone number and leave your name, phone number, city and state of residence. Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job. This line is dedicated to disability applications only. No other inquiries will receive a response. Benefits of working as a Administrative Assistant II in Houston, TX:
? Learning opportunities
? Advancement opportunities
? Advantageous package
