Title:Administrative Assistant IILocation:San Diego, CADuration:6+ MonthsRESPONSIBILITIES:Review and process sales contracts and amendmentsResponsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvalsResponsible for routing contracts for signature based on pre-determined signature authority tiersResponsible for reviewing, summarizing and logging contract information into company's CRM systemSave, organize and maintain accurate files, notes and data in electronic files and trackersPerform CRM and log maintenance on an ongoing basis to insure accurate reportingUtilize data from the company's CRM system to generate reports, analyze data, and track contracting statusesSupport internal auditing and monitoring effortsAnalyze contract and pricing discrepancies and correct, resolve and document findingsResearch equipment shipments, price loads, contract renewals and perform appropriate tasks related to such researchRespond to requests for end-user pricing eligibility and contract eligibilityInterface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loadedParticipate in and prepare for contracting & pricing policy meetingsDevelop and continuously update departmental SOPs (Standard Operating Procedures)Demonstrate understanding of the business structure, processes and policiesPerform closing activities as neededMeet deadlines and update clients with statusResponsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company's policies and practices.Perform other duties & projects as assigned.Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.MINIMUM QUALIFICATIONS | EDUCATION/EXPERIENCE:Requires a bachelor's degree in a business-related discipline.Minimum intermediate Word and Excel experience a must.Minimum of 1 year relevant experience in commercial sales contracting and pricing.PREFERRED QUALIFICATIONS:Two to four years' experience directly related to contract administration, preferably within the bio-tech/ healthcare industry. Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals.Must have good communication & organizational skillsMust have customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.)Self-starter and a multi-taskerAbility to work in a high volume, dynamic team environmentPrevious CRM or database experience preferredPrevious healthcare, biotech or sales industry experience preferredAbbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines.Working together, Abbott and Talent Solutions partner to deliver top talent for contingent roles at Abbott, building better and healthier lives. Abbott believes all employees are essential to creating life-changing breakthroughs, performing key duties to create life-changing breakthroughs.
