We are hiring an influential Administrative Assistant I | University of Southern California (USC) to join our productive team at University of Southern California (USC) in Los Angeles, CA.
Growing your career as a Full Time Administrative Assistant I | University of Southern California (USC) is a remarkable opportunity to develop necessary skills.
If you are strong in teamwork, persuasion and have the right passion for the job, then apply for the position of Administrative Assistant I | University of Southern California (USC) at University of Southern California (USC) today!
The Daniel J. Epstein Department of Industrial & Systems Engineering is looking to expand the staff to support the department's strategic growth and new initiatives. The position will be the lead support staff for the weekly faculty seminar, faculty candidate interviewing, and scheduling of events. As a member of the team, the Administrative Assistant will play a key role in administrative support of the faculty, students, staff, and the Chair. In this fast-paced environment, we are seeking someone with exceptional organization skills, ability to communicate succinctly both written and verbally, and someone who wishes to grow with the department.
Primary Responsibilities Include: Day-to-Day Scheduling, Calendaring, and Event Planning Assistance: Scheduling
Submit conference room reservations, lunch reservations, and parking reservations for all department events, other ISE faculty, research groups, and staff as requested Send confirmation email to guests with parking reservation details + maps Manage all department conference room calendars and resolve any scheduling issues Prepare internal requisitions for payment for faculty/dept. lunch reservations Calendaring
Email all calendar invites for faculty meetings and department events, weekly eblast announcements, event eblast announcements, and email reminders for all meetings and events Support for the ISE 651 Epstein Weekly Seminar: This includes:
Work with instructor of record each semester to coordinate guest speaker scheduling Email calendar invite to guest speaker to reserve speaker date Make travel arrangements for the guest speakers including airfare (as needed) and hotel arrangements; process guest post-travel reimbursements (if any) Create weekly faculty one-on-one meeting sign-up schedule Finalize schedule with instructor of record and then send out to all meeting participants Send out the weekly announcements for the seminars Submit any necessary room reservations, lunch/dinner reservations, and parking reservations for ISE 651 seminar Process meal reimbursements for faculty hosts of ISE 651 Epstein seminar speakers Ordering supplies/food for ISE 651 seminar Oversee administrative and AV classroom support to Instructor of Record for ISE 651 Epstein Seminar class Set up and break down for ISE 651 seminar and meetings Faculty Candidate Interview Scheduling: Faculty Candidate Interview Scheduling
Communicate with faculty candidates to secure interview dates and assist with travel planning Create sign-up sheet and coordinate interview scheduling with all ISE faculty, Viterbi Dean, Viterbi Vice Dean for Faculty Affairs, and other USC faculty members Confirm final schedule with Dept. Chair Email final meeting schedules to faculty participants (by day) with all location details Managing day-of-schedules and reorganizing meetings to accommodate last-minute changes; act as back up for escorting candidate to/from meetings Process all recruits reimbursements (if necessary) Job duties may be added or modified as needed.
Diversity, equity, and inclusion are central to the mission of the USC Viterbi School of Engineering. Viterbi staff are expected to facilitate a culture of support and service, to model civility and respectful engagement at all times, and to maintain the highest ethical standards and to maintain strict confidentiality across all facets of their work.
Additional Information: This is a hybrid position. The Administrative Assistant will be expected to work onsite 3 days per week per week. During peak busy times, the days onsite may increase.
The hourly rate range for this position is $22.01 - $24.25. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Preferred Qualifications: We are looking for an outgoing professional person, able to juggle multiple timelines, changing priorities, and a good communicator with different stakeholders. Project management, scheduling and travel experience a plus. Attention to detail and not easily distracted will be key in excelling at this role. Discretion is assumed.
Required Applicant Documents: A resume/CV and a cover letter are required. Please feel free to upload your application materials in a single document.
USC and the Viterbi School: The University of Southern California (USC), founded in 1880, is in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students, and staff that make the university what it is.
Founded in 1905, the USC Viterbi School of Engineering is named for Andrew Viterbi who developed an algorithm to connect the world's citizens. Similarly, the school, located in Los Angeles, a global center for arts, technology and international business in the heart of the Pacific Rim, is a hub for entrepreneurship that connects students from 64 countries.
USC Viterbi is a pioneer in restoring sight to the blind; restoring memory to sufferers of Alzheimer's; and socially assistive robots to aid seniors with stroke or children with autism. It is the home of the first operational quantum computing center in academia. Our alumni include Neil Armstrong, first human on the moon; A.C. Mike Markkula, co-founder of Apple; and Wanda Austin, former CEO of the Aerospace Corporation.
The USC Viterbi School is consistently ranked among the top graduate programs (U.S. News and World Report). Under the leadership of Dean Yannis C. Yortsos, the school helped re-imagine the 21st century engineer, pioneering the Grand Challenge Scholars Program in schools across the globe. Our mission is to serve California, the nation and the world. At USC Viterbi, we call this the enabling power of Engineering+.
Minimum Education: Associate's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 2 yearsMinimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience. About University of Southern California (USC)
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.
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Benefits of working as a Administrative Assistant I | University of Southern California (USC) in Los Angeles, CA:
? Learning opportunities
? Advancement opportunities
? Leading Industry Pay
