We are hiring a motivated Administrative Assistant to join our passionate team at Planet Group in Deerfield, IL.
Growing your career as a Full Time Administrative Assistant is a terrific opportunity to develop competitive skills.
If you are strong in problem-solving, persuasion and have the right mindset for the job, then apply for the position of Administrative Assistant at Planet Group today!
Job Description Summary:
The Administrative Assistant position provides professional administrative services to the US Medical Affairs (USMA) team. To support and improve overall operating efficiency, the individual in this role works under general guidance to plan, organize, and execute daily operations, and takes responsibility for special projects as needed.
Essential Functions:Administering e-mail and calendaring via Outlook for VP USMASupports MALT (Medical Affairs Leadership Team) with activities related to planning, organizing, and executing the day-to-day operations of USMA, including proactive & effective management of all information assets in support of MALT cross-functional activities, including coordination of meeting agendas, minutes, materials, & schedules Coordinating travel arrangements for MALT in line with company travel policy (air, hotel, car, transfers, and rail)Compiling, processing, and submitting expense reports for MALT utilizing Concur, Bank of America and work systemsManaging departmental logistics: distributing mail, producing, and distributing correspondence memos, letters, email distribution lists, SharePoint site, DocuSign, organizational charts, lists, reports, faxes, forms, ordering office supplies, including meeting logistics (room reservations, video conferencing, meal catering) for USMA & MALT (outside of quarterly meetings) Contract Coordinator for department - Process all vendor contracts through the Ariba systemProcessing Purchase Orders, and non-PO payments through the SAP system, as well as vendor set up, and responsible for budget trackingCoordinating interview process and onboarding for all MA candidates (scheduling, travel logistics and point of contact)Providing front desk and other department back-up and/or relief as requiredServe as Department Safety Marshal Required Education, Experience, and Skills:High School Diploma/GED3+ years of administrative experience supporting multiple individuals in a fast-paced environmentAbility to handle day-to-day activities while meeting important deadlines on a variety of projectsProficient in MS Word, Excel, PowerPoint, Outlook, and Teams, and solid internet research abilitiesClear and professional, written, oral, and interpersonal skillsAbility to handle sensitive information with the highest degree of integrity and confidentialityAnticipate and advise on departmental needsDemonstrated initiative and ability to accomplish set objectives with minimal supervision (a self-starter)Ability to work well in a team environmentThe Company requires all employees to be fully vaccinated against COVID-19 as a condition of employment. Newly hired employees must be fully vaccinated against COVID-19 and provide proof upon hire, or request a medical or religious accommodationPreferred Education, Experience, and Skills:5+ years direct department administrative experienceExperience in the pharmaceutical industryAccredited BS/BA degreeTravel:No overnight travel requested unless unique circumstances arise Benefits of working as a Administrative Assistant in Deerfield, IL:
? Learning opportunities
? Advancement opportunities
? Competitive salary
