We are searching for a capable Administrative Assistant to join our incredible team at The Servant Center in Greensboro, NC.
Growing your career as a Full Time Administrative Assistant is an awesome opportunity to develop excellent skills.
If you are strong in project management, creativity and have the right initiative for the job, then apply for the position of Administrative Assistant at The Servant Center today!
Job purpose The Administrative Assistant supports the work of the Director of Operations and Executive Director
Essential Functions General Admin:
· Receive incoming faxes, mail, and courier parcels and distribute to proper addressee
· Run errands to bank, office supply store, post office, etc., as needed
· Manage phone portal and door entrance codes and update accordingly
· Collect and report copier usages for billing, contact copier vendor for service issues
· Maintain and track all keys and building access
· Maintain staff calendar
Purchasing:
· Order supplies, ensuring best prices and basic supplies are always available.
· Maintain inventory list of agency assets, computers, equipment, furniture, keys, etc.
Accounting:
· Perform entry of accounts payable invoices and bills in QuickBooks and maintain corresponding invoices
· Match credit card receipts and bills paid to credit card statement for reconciling
· Retrieve and/or scan receipts and documents for the monthly grant billings
· Maintain facility and maintenance tracking spreadsheets
Human Resources:
· Assist with new hire onboarding, maintaining and auditing personnel files
· Maintain background and license check calendars, and record retention schedule
· Review all timesheets each pay period to check for accuracy
· Maintain PAL balance database, staff password sheets,
· Post job openings on various job sites like Indeed
IT:
· Resolve computer, network, internet and phone problems for staff
· Set up all computers and software for new computers
· Manage computer access for all new and existing employees, ensure updates and backups are being made correctly and log in/password sheets are updated
This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.
Qualifications Education · High School Diploma is required
· Post-secondary education; associates or bachelor's degree, accounting, bookkeeping, IT, or office management is an asset
Experience · A minimum of 3 years in accounting, IT and administrative experience.
Knowledge, skills and abilities · Knowledge of office management systems and procedures
· Excellent time management skills and ability to multi-task and prioritize work
· Attention to detail and problem-solving skills
· Excellent written and verbal communication skills
· Strong organizational and planning skills
· Proficiency in QuickBooks, MS Office 365 & Teams, Excel, email, and the internet
· Proficiency in the use of office equipment, including computers, voice messaging systems, fax, scanner, and copier
· Ability to handle multiple priorities, prioritize and meet deadlines
· Ability to interact with all types of people in a professional and courteous manner
Working Conditions · This job takes place in an office environment.
· The position requires a 20-25 hour work week, with flexibility to accommodate the work load during the office hours of 9:00 AM to 5:00 PM Monday through Thursday and 9:00 AM to 3:00 PM on Friday, but also offers flexibility for the worker.
· The worker is not substantially exposed to adverse environmental conditions
Physical Requirements · Constantly operating a computer and other office productivity machinery, such as a calculator, copier, scanner, and printer, which require dexterity of fingers
· Sitting approximately 50 percent of the day
· Frequent moving about inside the office to access file cabinets, office machinery, etc.
· Light lifting—frequent lifting under 10 lbs., occasional lifting over 10 lbs. but under 50 pounds, with occasional bending and stooping
Direct Reports This is a non-supervisory position
To Apply Email resume and cover letter to: View email address on jobs.institutedata.com Subject line: Admin Assistant
Benefits of working as a Administrative Assistant in Greensboro, NC:
? Learning opportunities
? Company offers career progression opportunities
? Attractive package
