Administrative Assistant - Department Of Surgery University Of Wisconsin Madison - Leading Industry

We are looking for an analytical Administrative Assistant - Department of Surgery | University of Wisconsin Madison to join our experienced team at University of Wisconsin Madison in Madison, WI.
Growing your career as a Full Time Administrative Assistant - Department of Surgery | University of Wisconsin Madison is an unparalleled opportunity to develop excellent skills.
If you are strong in decision-making, strategic planning and have the right personality for the job, then apply for the position of Administrative Assistant - Department of Surgery | University of Wisconsin Madison at University of Wisconsin Madison today!

Job Summary: This Medical Program Assistant in the Department of Surgery assists faculty and other staff by coordinating their complex daily activities allowing them to complete the successful performance of their teaching, research, service, clinical, outreach, and administrative duties. This role requires excellent administrative, organizational, oral and written communication skills and an innovative, collaborative, service-oriented, and strategic individual would be a great addition on our productive administrative team!

Responsibilities: Performs administrative duties to support providers, staff, services, and unit programs. May serve as the primary contact or customer service representative and subject matter expert. Tracks, prioritizes, organizes, and completes multiple ongoing clinical, research or academic projects. Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training. 35% Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring 10% Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff 20% Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports 10% Serves as the primary contact and subject matter expert for specified program policies and procedures 5% Coordinates with senior management to define program goals and fiscal objectives 5% Identifies opportunities for program improvements and makes recommendations to the appropriate entities 15% Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education: Preferred
H.S. Diploma

Qualifications: Required:
- Experience in an administrative setting.
- Experience managing calendars.
- Strong verbal, written, and organizational skills
- Exceptional administrative and interpersonal skills
- Ability to screen and prioritize projects.
Preferred:
- At least one year of relevant experience in a healthcare setting.
- Experience with travel arrangements and travel reimbursements.
- Understanding of medical terminology.
Work Schedule: Monday - Friday
7:45am - 4:30pm

Work Type: Full or Part Time: 80% - 100%
This position requires some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration: Ongoing/Renewable

Salary: Minimum $20.00 HOURLY
Depending on Qualifications
The starting salary for the position is $20/hr but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ()
Additional Information: An ideal candidate will have the ability to analyze, interpret and synthesize information from a variety of sources and clearly present findings verbally and in writing. A successful candidate will have the ability to work professionally and collaborate in team settings. This position requires the ability to understand in-depth the department and division policies and procedures related to travel and reimbursement division serve.
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
This position has been identified as a position that will be located in or regularly access UW Health locations. This position will need to adhere to UW Health policies and affiliated requirements. UW Health requires that anyone (all staff, faculty students, volunteers, and other affiliated individuals) working in or regularly accessing UW Health locations receive the COVID-19 primary vaccination series and first booster. This position will be required to adhere to that policy and if not in full compliance to have a plan for achieving full compliance within 40 days of the first day of employment. Additionally, you may be required to adhere to other vaccination requirements. Medical or religious accommodations will be considered.
How to Apply: To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.

Contact: Robyn Dunkerley
View email address on main.hercjobs.org View phone number on main.hercjobs.org
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title: Medical Program Assistant(HS009)

Department(s): A53-MEDICAL SCHOOL/SURGERY/COLON RECT

Employment Class: University Staff-Ongoing

Job Number: 280794-CP

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
About University of Wisconsin Madison
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.
Connections working at University of Wisconsin Madison
Benefits of working as a Administrative Assistant - Department of Surgery | University of Wisconsin Madison in Madison, WI:
? Company offers great benefits
? Professional Development Opportunities
? Attractive packageCompetitive Pay