We are in need of a dedicated Administrative Assistant | Columbia University to join our incredible team at Columbia University in New York, NY.
Growing your career as a Full Time Administrative Assistant | Columbia University is a remarkable opportunity to develop exceptional skills.
If you are strong in communication, research and have the right experience for the job, then apply for the position of Administrative Assistant | Columbia University at Columbia University today!
Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Standard Work Schedule: Building: Salary Range: $58,500 - $62,500 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary
Under the supervision of the ICAP Office Coordinator, the Administrative Assistant, Office Support and Administration provides direct administrative support to ICAP Directors, Managers and staff located at the ICAP Headquarter offices at Columbia University Irving Medical Center, and provides ancillary support for ICAP Headquarters personnel. Prepares correspondence, scans documents, organizes meetings, reserves conference rooms, assists with mailings and shipments, assists with internal and external communications and conference calls, and assists in developing travel itineraries in collaboration with ICAP Finance Unit. Manages travel-related visa requirements for traveling ICAP staff and sponsored travelers. Manages, updates and maintains ICAP contact and email distribution lists. Provides direct assistance to Unit Directors on special projects and recurring needs.
Responsibilities
Provides direct administrative support at the ICAP Headquarter offices at Columbia University Irving Medical Campus:
Prepares correspondences, scans documents, organizes meetings, assists with mailings and shipments, assists with internal and external communications and conference calls, and updates CVs. (20%) Processes travel-related visa requirements for ICAP staff and sponsored travelers and assists in the development of travel itineraries. (15%) Assists with updates for centrally coordinated ICAP personnel contact information, telephones, video conferencing accounts, and email distribution lists on operational systems. (15%) Assists with the planning and coordination of ICAP-sponsored special events and functions. Arranges for specialized equipment and provides general administrative support throughout the meeting or function. Oversees the scheduling of the ICAP conference rooms. (15%) Monitors work area for proper maintenance and availability of supplies, and ensures that problems with supplies, office equipment or general facilities are routed to the appropriate parties for resolution. Orders office and coffee supplies. (15%) Provides direct administrative assistance and fill-in coverage for other administrative staff during peak periods, vacations and for special projects. (15%) Performs other related duties as assigned. (5%) Minimum Qualifications
Bachelor's degree or equivalent in education, training and/or experience. Minimum two (2) years of professional experience or directly related experience in an office administrative management role. Demonstrated experience and proficiency with Microsoft Office suite including Word, Excel, PowerPoint, and Microsoft Outlook. Excellent interpersonal, written and verbal communications and ability to interact effectively with staff and management at all organizational levels. Demonstrated experience working independently with minimal supervision as well as in a team environment. Demonstrated organizational skills and attentiveness to detail. Demonstrated experience with effectively managing multiple and simultaneous projects with overlapping and sometimes conflicting schedules. Demonstrated experience working in a customer service oriented spirit where satisfying customers??? needs with established parameters is an essential function. Preferred Qualifications
Prior experience working with international non-profit and/or academic organizations. Other Requirements
N/A Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.
Connections working at Columbia University
Benefits of working as a Administrative Assistant | Columbia University in New York, NY:
? Excellent Benefits Package
? Rapid Progression
? Attractive packageCompetitive Pay
