Position Title: Administrative Coordinator
Location: Rockville, MD
Employment Type: Full-Time
Salary: $80,000 range
About Us: We are a specialized service provider focusing on project controls within the construction industry to ensure their timely completion within a specified budget. We adhere to industry standards using integrating Critical Path Method (CPM) scheduling with cost and risk management to offer a comprehensive overview of construction project health. Our team utilizes a variety of software to develop, monitor, and report on project progress, keeping clients informed quickly and accurately of any events, potential problems, and advise on corrective actions.
Position Summary: The Administrative Coordinator will play a critical supporting role in ensuring the smooth and efficient operation of our office and its administrative needs. This position requires a versatile individual capable of handling a variety of administrative, human resources, and contract administration tasks. The ideal candidate will be a proactive, detail-oriented, and adaptable professional with excellent communication and organizational skills.
Key Responsibilities:
Administrative Duties:
Oversee and manage daily office operations to ensure a well-organized and efficient workplace. Serve as the primary point of contact for internal and external communications. Maintain office supplies inventory by checking stock and ordering new supplies as needed. Manage and organize office files, records, and documentation. Coordinate and schedule meetings, appointments, and travel arrangements for staff. Human Resources:
Assist with the recruitment process, including posting job openings, reviewing resumes, and coordinating interviews. Handle onboarding and offboarding processes for new hires and departing employees. Maintain employee records and ensure compliance with company policies and legal requirements. Assist with payroll processing and employee benefits administration, including paid time off. Address employee inquiries and provide support on HR-related matters. Contract Administration:
Draft contracts and agreements as required, ensuring accuracy and compliance with legal standards. Proofread contracts and other legal documents to identify and correct errors. Maintain contract records and documentation, ensuring all files are up-to-date and easily accessible. Coordinate with stakeholders during contract negotiation processes. Assist project managers and other team members with contract-related inquiries and issues. Qualifications:
Proven experience as an Office Manager, Office Administrator, or similar role. Strong knowledge of office management procedures and contract administration principles. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent organizational and multitasking skills. Strong written and verbal communication abilities. High degree of accuracy and attention to detail. Ability to handle confidential information with discretion. Bachelor's degree in Business Administration or a related field is preferred. What We Offer:
Competitive salary and benefits package. A positive and collaborative work environment. Opportunities for professional growth and development. The chance to be an integral part of a growing company and make a meaningful impact.
