We are searching for a proactive Admin Asst,Special/Executive to join our fast-paced team at New Mexico State University in Las Cruces, NM.
Growing your career as a Full Time Admin Asst,Special/Executive is an exceptional opportunity to develop competitive skills.
If you are strong in persuasion, creativity and have the right drive for the job, then apply for the position of Admin Asst,Special/Executive at New Mexico State University today!
498314 Las Cruces, New Mexico, United States Staff Staff Full-time Closing at: Aug 7 2023 at 23:55 MDT Position Title: Admin Asst,Special/Executive
Employee Classification: Admin Asst,Special/Executive
College/Division: Digital Learning
Department: 440410-DIGITAL LEARNING
Internal or External Search: External - Open to all applicants
Location: Las Cruces
Offsite Location (if applicable): Target Hourly/Salary Rate: $42,269 to $52,836
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt : Exempt
Classification Summary:
Under general supervision, coordinates, oversees, and/or performs a wide variety of administrative support activities for an academic dean/VP/CC President or an executive (generally reporting directly to the President) in charge of a specialized central function of the university or community college. Provides and coordinates staff and office support. Coordinates special events. May serve on a variety of committees in a support capacity.
Classification Standard Duties:
Provides staff and office support, to include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries, as appropriate; serves as a primary point of contact and liaison between the office, students, and external constituencies on a range of day-to-day issues. Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow up on matters arising from meetings. Composes and prepares highly confidential written documentation and correspondence, which may be legal in nature, for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. Schedules and coordinates appointments and/or travel arrangements, and coordinates and oversees daily office activities. Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office. Leads and guides the work of lower graded staff and/or student employees, as appropriate; may participate in training and evaluative sessions. Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops. Performs miscellaneous job-related duties as assigned.
Required Education, Experience, Certification/License, Equivalency
Required Education: Bachelor's degree in a related field.
Required Experience: Four (4) years of experience related to the standard duties as outlined.
Equivalency : Any equivalent combination of education, training and/or experience as approved by Human Resource Services.
Knowledge, Skills and Abilities
Knowledge of supplies, equipment, and/or services ordering and inventory control. Knowledge of planning and scheduling techniques. Knowledge of academic administrative principles and procedures. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise. Knowledge of office management principles and procedures.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Records maintenance skills. Database management skills. Skill in organizing resources and establishing priorities. Word processing and/or data entry skills.
Ability to lead and train staff and/or students. Ability to create, compose, and edit written materials. Ability to coordinate and organize meetings and/or special events. Job Duties and Responsibilities
Provides high-level administrative support to the Associate Vice Chancellor and the NMSU Global Campus leadership team including managing an extremely active calendar of appointments, completing expense and credit card reports, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Communicates directly, and on behalf of the AVC with NMSU administrators, the NMSU Global Campus Leadership team, external constituents, and others. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the AVC. Prepares presentations, spreadsheets, and maintains well-organized files. Prioritizes conflicting needs; handles matters expeditiously, proactively, and meets deadline pressures. Handles administrative tasks such as keys, inventory, hiring actions, purchasing, maintaining office supplies and assists with event planning. This position provides support that allows the AVC and NMSU Global Campus leadership team to focus on strategic tasks and decision-making related to establishing the NMSU Global Campus.
Preferred Qualifications Special Requirements of the Position Department Contact: Yolanda Hernandez, View email address on jobs.institutedata.com Contingent Upon Funding: Not Applicable
Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule: Working Conditions and Physical Effort Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Benefits of working as a Admin Asst,Special/Executive in Las Cruces, NM:
? Career Growth Potential
? Professional Development Opportunities
? Advantageous package
