Required Qualifications
Mature judgment and demonstrated ability to work independently, exercise discretion, and manage multiple priorities at once. Strong interpersonal, organizational, and critical thinking skills; adaptability to meet changing demands. Ability to identify, analyze, and address a wide variety of issues and problems in a high-intensity environment. Ability to learn, adopt, and implement lean management systems. Collegiality, approachability, and diplomacy at all levels of an organization. High school diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience. Computer experience required. Preferred Qualifications
Experience leading exchange programs Experience or education in film production Experience in higher education, non-profit, or public sector. Advanced degree Strategic planning skills. Overview:
The Institute for Engineering in Medicine's (IEM) is hiring temporary administration support to assist the IEM Administrative Director and the IEM Director.
Duties/Responsibilities:
90%: Essential Job Duties
Assist Director with calendar scheduling, managing incoming meeting requests Manage IEM Director's calendar: Optimize the use of time, build in consistent breaks throughout the week (and ideally two swimming times), and manage expectations of stakeholders to transition to a culture of 25/50 min meetings. Manage IEM Director's email account Manage IEM Director's travel arrangements and reimbursements Scan and organize receipts for expense reimbursement Delegate document entry to Jill Hughes Manage Director travel, including making reservations and adding travel details to the calendar Update CV on a regular basis Develop a plan/process to systematize CV updates and paperwork requiring IEM Director's Signature Communicate and track MN-GEMS updates Update biosketch, current & pending, and other support documents for grant applications and reporting Assist with IEM summer project 10%: Other Director Support
Obtain Director signature on required documents Provide administrative support as needed Summer 2024 Projects
Execute MOU follow ups between the Universidad Peruana Caytano Heredia, Peru and Institute for Engineering in Medicine per fully executed MOU. In particular, the two universities agree: To explore opportunities for students such as Short term/ Long term mobility such as summer schools, semester abroad, articulation and exchange; Progression for students into Master's or Doctorate Programs; To identify opportunities for exchange of faculty and research staff Joint Supervision of Master's and Ph.D. Programs Students; To make faculty and students aware of the academic programs, research institutes, and educational resources of each other's institution; Joint Workshops, Conference and Co-publishing; To identify other areas of possible interest and collaboration; Develop and manage donor video for IEM MedTech Breakthrough fund involving ATP-Bio (John's lab), BMDC, and VHL Contribute to IEM Outreach and Communications projects Other projects as needed Located on the East Bank of the Mississippi River, the Institute for Engineering in Medicine (IEM) at the University of Minnesota is an interdisciplinary research organization committed to improving and streamlining healthcare by strengthening collaboration between the disciplines of engineering and medicine.
Our mission is to advance healthcare through research partnerships between engineering and medicine involving academia and industry. The Institute for Engineering in Medicine is a catalyst for facilitating multidisciplinary collaborations in research and education between the faculty in the health sciences, faculty in the College of Science and Engineering, and the biomedical industry.
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.
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The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
