1. Reviews and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for exempt and non-exempt staff in one or more functional department of the University. 2. Manages the administrative support needs for exempt and nonexempt staff and provides recommendations, improvements, solutions and assistance as needed. 3. Manages and monitors technology needs, conducts inventory, and system requirements for the assigned departments. 4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the departments. 5. Manages the use of facilities in one or more departments including office space, work stations, equipment, and office supplies. 6. Manages administrative support for activities of one or more departments to ensure timely completion of projects. 7. Manages and coordinates training sessions for assigned departments when new policies or practices are adopted. 8. Ensures compliance with University and federal regulations as they apply to the assigned departments. 9. Identifies, plans, and develops administrative policies for the assigned departments. 10. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions of the assigned department. 11. Assesses and makes recommendations regarding staff development and staffing levels. 12. Monitors, develops, plans, and executes systematic research on user requirements through such mechanisms as surveys, interviews, focus groups and competitive analysis. 13. Manages a staff of exempt and non-exempt employees. 14. May perform other duties as assigned.
Required Skill/ability 1: Strong analytical and critical thinking abilities, organizational, time management, and proactive problem-solving skills.
Required Skill/ability 2:
Ability to read and accurately interpret and apply policies, procedures, regulations, and guidelines. Ability to communicate positively and effectively with sponsoring and regulatory agencies, as well as faculty, administrators, and other members of the University.
Required Skill/ability 3:
Strong business writing and communications skills, as well as excellent presentation skills and confidence with public speaking.
Required Skill/ability 4: Pro-active with strong sense of urgency to deadlines; curious and resourceful. Proven ability to operate independently in a fast paced, high-volume environment with frequently changing priorities. Ability to independently manage and prioritize complex tasks.
Required Skill/ability 5: Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of staff, faculty, and administration. Ability to handle sensitive and confidential information with the utmost discretion and possess professionalism and diplomacy in interfacing with all customers and colleagues, as well as senior leadership.
Preferred Education: Supervisory experience within a large organization/university; grant experience in a university or non-profit environment, knowledge of 2 CFR Part 200 and other federal regulations, prior experience with grant and contract accounting; business experience in an academic setting; CPA.Demonstrated knowledge of post award research management, accounting theory/practices, and financial reporting.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Manager 3
University Job Title: Accounts Receivable Supervisor
Preferred Education, Experience and Skills: Supervisory experience within a large organization/university; grant experience in a university or non-profit environment, knowledge of 2 CFR Part 200 and other federal regulations, prior experience with grant and contract accounting; business experience in an academic setting; CPA.Demonstrated knowledge of post award research management, accounting theory/practices, and financial reporting.
Bachelor's Degree in related field and 5 years of experience or an equivalent combination of education and related experience.
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