Accounts Receivable Specialist JOB-******** Anticipated Start Date May 1, 2024
Location Santa Ana, CA
Type of Employment Contract Hire
Employer Info Our client is a world leader in gases, technologies and services used in many industries and for Health purposes. Oxygen, nitrogen, and hydrogen are essential small molecules for life, matter, and energy.
With safety as their priority, training will be provided for all employees to ensure the job is done properly. This client also hires many of their full-time employees through temporary agencies so many of our roles are temp-to-hire. This gives our candidates and the client an opportunity to ensure that this will be a good fit for a full-time role with their company. All roles have an opportunity for career advancement once full time with our client and provide excellent benefits to their full-time employees.
Job Summary For those interested in Accounts Receivable Specialist role, then this is the perfect job for y ou.
Job Description Data entry Filing P aperwork auditing Additional duties as needed. Perform daily reconciliation of incoming payments and ensure accurate allocation to customer accounts. Monitor and follow up on outstanding invoices, ensuring timely and accurate collection. Investigate and resolve discrepancies or payment issues, working closely with internal teams and customers to resolve any disputes. Generate and distribute regular reports on accounts receivable status, aging, and cash flow projections. Collaborate with the finance team to prepare monthly financial statements and provide input for budgeting and forecasting processes. Process incoming sales orders promptly and accurately, ensuring compliance with company policies and procedures. Verify the accuracy of order details, including pricing, costing, quantities, and shipping information. Communicate with the sales team to resolve any order-related issues or discrepancies. Maintain proper documentation and filing of sales orders, invoices, and related correspondence. Identify opportunities for process improvements within the accounts receivable and sales order entry functions. Collaborate with cross-functional teams to implement system enhancements or automation to streamline workflows and increase efficiency. Provide support and training to internal teams on sales order entry processes and systems. Skills Required Orga nizational Commitment Flexibility Proven ability to calculate, post and manage accounting figures and financial records Data entr y skills along with a knack for numbers Proficiency in English and in MS Office Customer service orientation and negotiation skills High degree of accuracy and attention to detail Communicating Effectively Teamwork and Cooperation Managing Competing Priorities Listening and Responding Acts to help Analytical Thinking (AT) Makes plans and analyzes situations Self Confidence (SCF) Presents confidence in own ability Self-Control (SCT) Calms others in very stressful situations Strong knowledge of accounting principles and practices, including familiarity with generally accepted accounting principles (GAAP). Proficiency in using accounting software and ERP systems (e.g., SAP) for accounts receivable management and sales order processing. Excellent numerical and analytical skills, with a high degree of accuracy and attention to detail. Strong organizational skills and the ability to prioritize tasks effectively. Excellent communication skills, both written and verbal, with the ability to interact professionally with customers and internal stakeholders. Ability to work independently and collaboratively in a team environment. Proficiency in Microsoft Office suite, particularly Excel for data analysis and reporting. Education/Training/Certifications Bachelor's degree in Business, Accounting, Finance, or a related field 5+ years experience in accounts receivable management and sales order entry, preferably in a fast-paced environment. Additional Requirements Proficiency in Microsoft Office suite, particularly Excel for data analysis and reporting. Proficiency in using accounting software and ERP systems (e.g., SAP) for accounts receivable management and sales order processing. Pay Rate/Salary $32.30 per hour We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
