Accounts Receivable And Timekeeper Administrator

Job summary
The AR/Timekeeper for the Chemical Cleaning Division is responsible for providing overall administrative support for Branch.The AR/Timekeeper provides routine and complex support to different departments, and ensures all day-to-day operations are completed by the required time.The AR/Timekeeper will have excellent communication skills.
Job seniority: associate level
Responsibilities
• Running background checks/MVRS, setting up employees for drug and alcohol screens, physicals, and uniforms orders.• Obtaining approval and signatures for invoices and entering invoices into QuickBooks.• Maintaining accurate spreadsheets with POs and invoice totals.• Processing billing and sales activities including invoices and remitting for payment in QuickBooks; mailing/emailing customers invoices after Salesmen approval.• Processing billing per MSA Customer requirements.• Communicating with Operations on a day-to-day basis as it relates to billing issues in a timely manner.• Running AR aging report and contacting customers for payment.• Providing Branch Administrator weekly summary for AR collection issues.• Maintaining file system for customers.• Printing, copying, scanning, sending, receiving, and responding to emails.
Requirements
• High School Diploma or equivalent• 2-5 years of related experience• QuickBooks, Microsoft Office, Outlook, Excel.• Track System time tracking software knowledge (highly preferred)• Basic Payroll knowledge• Time management and excellent communication skills• Ability to quickly learn our customers systems for large projects (CCM, Track, Ariba, GEP, etc.), and work with customer contacts to meet scheduled submittals.• Ability to meet all daily and weekly deadlines for all Chem Cleaning Department• Ability to perform other duties as assigned.• Must be dependable, willing to work additional hours in a fast-paced environment, multi-task, and be team-oriented.
Key Skills Needed
• Excellent communication skills• QuickBooks• Microsoft Office• Outlook• Excel• Track System time tracking software knowledge• Basic Payroll knowledge• Time management