Accounts Payable Specialist 1 Location Janesville, WI : Overview: Responsible for accurately matching invoices into automated system to maintain timely payment of vendor for a multi-entity, multi-state organization. May be required to work overtime during peak periods. Performs other duties as assigned. Responsibilities: Essential Duties and Responsibilities Reviews all invoices for appropriate documentation and approval prior to payment. Sorts and distributes incoming mail from the PO Box and shared email account. Processes PO matching invoices of up to 100 plus line items and attachments. Prioritizes invoices according to cash discount potential and payment terms. Processes check requests and business expense reimbursements. Scans invoices into batches for uploading into the AP Portal or into the Payables system. Processes complex invoices such as through spreadsheets or AP card programs. Processes Automated Clearinghouse (ACH) payments to vendors using Monarch models. Responds to all vendor inquiries and maintains vendor information in the database for accuracy. Researches and corrects discrepancies and works closely with approving managers, directors or VPs for needed approvals or documentation. Files and/or retrieves invoices responding to requests from departments as needed. Maintains files and documentation thoroughly and accurately in accordance with policies and accepted accounting practices. Processes and disburses checks on a weekly cycle providing timely projections to the Cash Coordinator for cash flow as appropriate. Culture of Excellence Behavior Expectations To perform the job successfully, an individual should demonstrate the following behavior expectations: Quality - Follows policies and procedures; adapts to and manages changes in the environment; Demonstrates accuracy and thoroughness giving attention to details; Looks for ways to improve and promote quality; Applies feedback to improve performance; Manages time and prioritizes effectively to achieve organizational goals. Service - Responds promptly to requests for service and assistance; Follows the Mercyhealth Critical Moments of service; Meets commitments; Abides by MH confidentiality and security agreement; Shows respect and sensitivity for cultural differences; and effectively communicates information to partners; Thinks system wide regarding processes and functions. Partnering - Shows commitment to the Mission of Mercyhealth and Culture of Excellence through all words and actions; Exhibits objectivity and openness to other's views; Demonstrates a high level of participation and engagement in day-to-day work; Gives and welcomes feedback; Generates suggestions for improving work: Embraces teamwork, supports and encourages positive change while giving value to individuals. Cost - Conserves organization resources; Understands fiscal responsibility; Works within approved budget; Develops and implements cost saving measures; contributes to profits and revenue.
Education and Experience High school diploma or equivalent required. College courses in accounting or 2 years of Accounts Payable or business office experience preferred.
Certification and Licensure N/A
Skills and Abilities Intermediate skills in MS Office. 10-key by touch. Automated AP database experience. Scanning experience preferred. Special Physical Demands The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations. While performing the duties of this job, the employee is frequently required to sit; use hands to handle, finger, feel; reach, talk and hear. The employee is occasionally required to stand and walk. This is light work exerting up to 25 pounds of force occasionally. Specific vision abilities required by this job include constant close vision. Frequent ability to adjust focus. Prolonged sitting. Manual dexterity needed to operate telephone and keyboard.
Level of Supervision Some independent judgment is required, but alternatives are limited by standard practices or procedures.
Supervises There are no supervision duties.
