Position Summary Easter Seals of Greater Houston is looking for an experienced Accounts Payable Specialist who will report directly to the CFO. This candidate will be required to have a persistent focus on the organization's stewardship, transparency and accountability as critical to Easter Seals of Greater Houston's mission and strategic objectives. The Accounts Payable Specialist will be responsible for monitoring the outflow of capital for the company.
Responsibilities Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records. Manages credit card and mileage payments and reconciliation. Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed. Assists with accounting records and ledgers by reconciling monthly statements and transactions. Prepare Accounts Payable Aging Report and clear reconciling items. Prepare monthly Accounts Payable reconciliation. Support the company in optimizing its financial transactions and systems. Strengthen and grow relationships with vendors and suppliers through timely payments. Assist in streamlining and improving the accounts payable process. Review invoices for appropriate documentation prior to payment. Perform invoice and general-ledger data entry. Prepare annual 1099s. Generate purchase orders when necessary. Obtain and print signatures on all checks. Assist senior financial officers as needed. Other related duties as assigned. Qualifications and Skills Business or Accounting degree preferred. Understanding of basic principles of finance, accounting, and bookkeeping. Superior time management skills, detail orientation and excellent organizational skills. Ability to maintain confidentiality of company's and vendor's information. Two plus years of experience preferred. Experience with computerized ledger systems, familiarity with QuickBooks a plus. Must be proficient in Microsoft Office Suite or related programs. Must be able to learn other accounting software systems. Excellent organizational skills and attention to detail. Ability to maintain confidential and meticulous records. Excellent computer skills, including Excel. Ability to function well in a team-oriented environment, yet also be self-motivated and self-directed. Ability to meet communicated schedules and deadlines. Other Five weeks of PTO in addition to customary US holidays. Free covered parking. Gym membership provided (only a one-time $25 badge set up fee). Hybrid Work Schedule with a minimum of two days at the office and 2-3 days Work-From-Home after 90 to 180 days of successful employment with Easter Seals. 4/10 work schedule. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Job Posted by ApplicantPro
