Accounts Payable Specialist

Accounts Payable Specialist Non-Exempt Job Description The Accounts Payable Specialists reports to the Controller and will be responsible for ensuring proper efficiencies applicable to all payables being managed, organized and paid in a timely fashion. This position will support and work with all levels of associates throughout the company ensuring their needs are met. This includes the support of the investors, associates and partners.
Essential Duties include the following (other duties may be assigned as necessary) :
Manage weekly check runs
Prepare vendor checks for mailing
Maintain payables files
Review payable batches received for accuracy
Assist with accounting projects and research
Reconcile vendor statements
Assist in the annual preparation of Form 1099's
Special projects and tasks as needed
Answer main company phone lines
Order office supplies as needed
Physical Demands : The work is not physically demanding. Typically, the associate may sit comfortably to do the work.   However, there may be some walking; standing; bending; carrying of moderate items such as papers, boxes, event items, collateral, books, small parts; driving an automobile, etc.   No special physical demands are required to perform the work. Specific vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment : The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, or commercial vehicles. The work area is adequately lighted, heated, and ventilated, except when working on items outside of the office environment.
Qualifications: Education and Experience Required
Minimum of 3 years of related experience
Real Estate experience preferred
Previous experience on accounting systems required
OneSite and Nexus experience preferred
Knowledge and Skills Required
Excellent data entry accuracy
Heavy communication skills – able to communicate at all levels
Provide excellent customer service both internally and externally
Detailed-oriented
Good organization skills
Good Time Management skills
Must be a team player and a self-starter
Reports To: Controller