Accounts Payable Specialist III
8884BR
Provost
K-12 University Center Job Summary Please note: this is a grant-funded position that is dependent on the availability of grant funds.
Process stipend payments for Army Educational Outreach Program (AEOP) grant participants, graduate research assistant, and other participants. Assist with testing new enhancements and efficiency improvements for the ERP platform as they impact Accounts Payable. Deliver excellent quality service to students, staff and faculty as well as external customers.
Please note: occasional overtime and weekends may be required. Job Responsibilities:
Major Responsibilities Process payments for Army Educational Outreach Program grant stipends including validate eligibility, determine appropriate tax treatment, validate supplier set-up, complete Oracle AP entry utilizing ADI, and complete IRS Form 1099/1042 tax reporting. Act as the first line of contact with students, departments and Sponsored Programs Accounting (SPA). Assist with other stipend/student prize payment process as warranted. Serve as liaison for student 1099/1042 collection, student banking needs, and income verification requests. Process annual Project Lead the Way grant payments to participating K-12 schools within the RIT program. Test new releases/patches for ERP platform enhancements and upgrades, including maintaining test protocols and performing transaction testing prior to implementation. Audit departmental entries on a biweekly basis. Maintain accurate records reflecting stipends paid, duplicate entries, and resolution. Perform various tasks to support the monthly, fiscal year-end and calendar year-end close processes including processing accruals, assisting with Form 1099s, etc. Act as backup for new supplier onboarding and set-up in the ERP platform. Provide technical support to students, faculty and staff for accessing GLACIER, PaymentWorks, and Oracle applications including Research Assistants/Participant Payments. Participate in annual Management Self-Assessment (MSA) and other projects as assigned by management. Make recommendation for changes to documented procedures as necessary. Participate in a minimum of 30 hours of training/professional development annually. Training must be applicable to the employees role current within the Controllers Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position. Skills: Must be organized, work efficiently and have a strong customer service orientation as well as excellent communication skills (written and verbal). Must pay close attention to detail resulting in a highly accurate work product. The successful candidate will be a self-starter and will have demonstrated initiative in a similar work setting, including trouble-shooting situations requiring corrective action as well as formulating and implementing solutions. Must exercise sound professional judgement in the execution of all responsibilities. In addition, must possess a high energy level and exceptional organizational skills and have the ability to interact with individuals throughout the organization. Key Relationships: Students, Payroll, Student Employment, Accounting Operations, SPA, SFS, Information Technology Services, and departments responsible for submission of AEOP & participant payment requests.
Required Qualifications: AS Business Administration or Accounting and/or equivalent combination of education and relevant experience. Four to five years applicable accounts payable experience in a high volume setting Experience with an enterprise-wide financial applications software system, Adobe DC, and Microsoft Office including Access, Excel and Word. Preferred Qualifications: Bachelor's degree Knowledge of generally accepted accounting principles, federal and state tax laws including, IRS Form 1099 and 1042-S requirements Department/College Description Minimum Qualifications AS Business Administration or Accounting and/or equivalent combination of education and relevant experience. Four to five years applicable accounts payable experience in a high volume setting Experience with an enterprise-wide financial applications software system, Adobe DC, and Microsoft Office including Access, Excel and Word. Professional Area: Employment Category: Fulltime
Staff Job Function: Wage Band: $20 - $33
Hourly/Salary Minimum: $20
Hourly/Salary Maximum: $33
How to Apply
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Additional Details Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit and .
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at:
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
Hourly/Salary Minimum: 20
Hourly/Salary Maximum: 33
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jeid-******** d43d840a19c00ac9af6c17c About Rochester Institute of Technology
Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at .
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