Accounts Payable/Receptionist/Office Administrator/It Coordinator

Dellner is considered one of the leading suppliers of Train Connection Systems with 20 locations globally, with the head office in Fauln, Sweden. Dellner provides couplers, gangways, hatches, dampers, Crash Management Systems, and global aftermarket services for train manufacturers and operators. Dellner has over 77 years of experience producing safe and reliable train connections, providing its customers with cutting-edge products. The company is proud of 900 employees located worldwide who contribute to customer satisfaction as well as the success and development of Dellner.
DCUS has a vacant Accounts Payable/Receptionist/Office Administrator/IT Coordinator position. The position is located in our DCUS main sales/operations facility in Charlotte, NC, US. The person will report to the Finance Manager of DCUS.
Main duties Greet and register/guide visitors Answer phone and route calls during normal business hours Process customer invoicing and submit the invoices to the customers Process vendor invoices (sort, code, and enter accounts payable data) using Kofax and Medius AP invoice automation software Trouble-shoot invoice discrepancies to POs and technical issues with automation software Process vendor invoices for payment and approval Coordinate travel and hotel for company guest Coordinate meetings/company events, including meal delivery for business lunches and reservations off-site Maintain and order office supplies and equipment (including coffee) and put supplies away Coordinate and maintain relationships with cleaning, maintenance, copier, uniform and rental companies Maintain Project Spreadsheets, AR & AP files and binders (manually and digitally) Coordinate IT support for office staff between Global IT and local IT vendor Check and process mail Coordinate local IT support with Global IT and third-party IT service providers Manage, order and coordinate repair of local company computer needs Manage company cell phone account Maintain third-party relationships for IT service Assist in updating and troubleshooting IT issues with the support of Global IT Support other departments as needed Qualifications and Personal Qualities Experience with AP invoice automation software very beneficial Knowledge of manufacturing procurement workflow including purchase order processing, receiving, and stocking Experience with MS Outlook, Excel, Word, Adobe and experience in ERP business systems Strong customer service skills a must Must be able to multi-task and organize Maintain confidentialities Have good communication skills Must be accurate, detailed oriented Physical Requirements This position frequently requires operating a computer and filing and retrieving written documents. The physical demands include, but are not limited to, standing, sitting, walking, lifting, carrying, reaching, handling, kneeling, crouching, and bending.