Summary/Objective
This position will be primarily responsible for processing vendor invoices for payment weekly. The position also requires verbal and written communication to vendors, and other personnel regarding requests on the status of personal reimbursement and vendor payments.
Essential Functions/Responsibilities
• Process and verify vendor invoices: Ensure the accuracy and completeness of invoices, matching them with purchase orders and receiving information to confirm the correct receipt of goods or services, as well as the accuracy of the items, quantities, and prices.
• Resolve invoice discrepancies: Address any issues with incorrect pricing, quantities, or other discrepancies by communicating with vendors and internal departments.
• Review payment batch information: Verify the accuracy and completeness of payment batches.
• Maintain vendor files and records: Keep vendor information up-to-date, including contact details, payment terms.
• Assist in financial closing activities: Contribute to monthly, quarterly, and year-end closing tasks.
• Collaborate with other departments: Work with internal teams like purchasing and receiving to ensure proper communication and coordination of accounts payable activities.
Competencies
• Excellent communication skills
• Organized, Detail Oriented and highly motivated Summary/Objective
This position will be primarily responsible for processing vendor invoices for payment weekly. The position also requires verbal and written communication to vendors, and other personnel regarding requests on the status of personal reimbursement and vendor payments.
Essential Functions/Responsibilities
• Process and verify vendor invoices: Ensure the accuracy and completeness of invoices, matching them with purchase orders and receiving information to confirm the correct receipt of goods or services, as well as the accuracy of the items, quantities, and prices.
• Resolve invoice discrepancies: Address any issues with incorrect pricing, quantities, or other discrepancies by communicating with vendors and internal departments.
• Review payment batch information: Verify the accuracy and completeness of payment batches.
• Maintain vendor files and records: Keep vendor information up-to-date, including contact details, payment terms.
• Assist in financial closing activities: Contribute to monthly, quarterly, and year-end closing tasks.
• Collaborate with other departments: Work with internal teams like purchasing and receiving to ensure proper communication and coordination of accounts payable activities.
Competencies
• Excellent communication skills
• Organized, Detail Oriented and highly motivated Complementary Description Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Complementary Description Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Job Requirements Required Education and Experience
• High School diploma or GED required.
• Some college preferred
• A/P experience
Preferred Education and Experience
Additional Eligibility Requirements
• Strong knowledge of Microsoft Excel
• Understanding of general ledger coding
Supervisory Responsibility
This position has no supervisory responsibilities. Job Requirements Required Education and Experience
• High School diploma or GED required.
• Some college preferred
• A/P experience
Preferred Education and Experience
Additional Eligibility Requirements
• Strong knowledge of Microsoft Excel
• Understanding of general ledger coding
Supervisory Responsibility
This position has no supervisory responsibilities. Specificity of the job Travel
No travel is expected for this position. Specificity of the job Travel
No travel is expected for this position.
