Job Description and Duties Hybrid Telework Opportunity Under general direction from the Accounting Administrator I (Supervisor), the Accounting Officer (Specialist) independently performs the more difficult accounting duties which require strong organizational, interpersonal, and analytical skills and understanding of the entire accounting process, such as coordinate implementation of account for the programs/functions; review proposals to change accounting procedures; prepare expenditure analysis reports for management; coordinate completion of year-end reports.
Incumbent must have excellent attendance, punctuality, dependability, and work habits; have experience using Excel, Word, and Outlook; and shows initiative in making work improvements, identifying, and correcting errors, and initiating work activities. This position requires to successfully complete quality work assignments and meets deadlines, as required; and the ability to be flexible and adaptable to frequent workload changes based on organizational priorities and work under pressure for time-sensitive, high priority projects.
Incumbent may have considerable contact with the budget section, departmental program managers, state control agencies, and federal government staff; may act as lead to lower-level accounting staff.
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Working Conditions HCAI offers a hybrid telework schedule with a combination of remote and in-office work schedules for CA residents only. The telework policy is subject to change, and additional in-office days may be required and/or minimal notification may be given to report to the worksite if an urgent need arises. If you are interested in maintaining a life/work balance and not dealing with a daily commute, then this position may be for you!
Special Requirements Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include a copy of your unofficial transcripts and/or license for verification. Official sealed transcripts will be required upon appointment. If it is determined an application does not meet the Minimum Qualifications, the applicant will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Applicants who have been withheld may file an appeal with the State Personnel Board.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge and experience in preparing and analyzing reports containing complex financial data. Experience with Fund, Agency, and Cash Reconciliations. Experience with Year End Activities and preparing Financial Statements. Experience with automated accounting systems like FI$CAL. Experience with customer service. Experience with accounting coding and funding information. Experience with Federal Fund Grants process and tracking. Ability to make sound decisions and recommendations, work independently and as part of the team. Demonstrate strong administrative and organizational skills. Knowledge in agency fund reconciliations, year-end activities and analyzing accounting records. Shows initiative in making work improvements, identifying and correcting errors, initiates work activities. Ability to be flexible in a complex environment with multiple priorities and successfully completes work assignments and meets deadlines as required by plan, organize and prioritize work. Demonstrates a commitment to performing work in a confidential manner and keep self and management informed of important issues, problems and events. Benefits In addition to competitive public employee wages and a comprehensive benefits package, our employees enjoy meaningful and interesting work that supports access to healthcare.
To learn more about benefits for State employees, visit the Salary and Benefits page on the CalHR website.
HCAI is housed in a state-of-the-art building outside of downtown off Interstate-5. Enjoy a great work environment with many amenities, including FREE PARKING and fully equipped pay-per-charge electric vehicle charging stations. HCAI is close to many dining and shopping choices.
University of California (UC) and California State University (CSU) employees may qualify to transfer their current and previous employment credit to State of California employment through CalPERS. Human Resources can help with this process upon employment or you can reach out to CalPERS for inquiries at . Additional Application Requirements You must include: 1) the classification title you are applying for, 2) "JC-#424034", and 3) your source of eligibility (i.e. List Eligibility, Lateral Transfer, Reinstatement, SROA/Surplus) in the "Examination(s) or Job Title(s) for which you applying" section of your application. Applications received without this information may be disqualified.
If you are meeting Minimum Qualifications with education, you MUST include a copy of your unofficial transcripts and/or license for verification. Example: if you are applying for a Staff Services Analyst position based on your Bachelor's degree, you must attach a copy of your unofficial transcripts showing the conferred date of the degree you obtained. Official sealed transcripts will be required upon appointment. Applicants who fail to provide this information shall be disqualified.
Applications received via email or fax will not be accepted.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Unofficial transcripts must be included if qualifying under an education pattern of the minimum qualifications. If selected, official transcripts will be required upon appointment.
Other - Supplemental Questionnaire (SQ) must be submitted along with your application addressing the questions below in order to be considered for this position (Resumes do not take place of the SQ). Your SQ must list the questions and the responses, and it should not be more than two pages in length, 11-point font:
1. Please describe your experience preparing and analyzing reports containing complex financial data.
2. Please describe your accounting experience with maintaining transactions, reviewing coding and processing corrections.
3. Please describe your experience with agency fund reconciliation as well as month-end and year-end closing activities.
