Job summary
The accounting clerk is responsible for the receipt and accounting of funds being paid to the organization.This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed.Must have ability to exercise sound independent judgment.
Job seniority: entry level
Responsibilities
• Complies detail to bill customers.• Applies customer payments.• Researches and solves payment discrepancies.• Processes credit card payments and credits.• Adjusts accounts as needed.• Prepares weekly manual deposits.• Prepares weekly reports for accountants.• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.• Pays vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.• Maintains accounting ledgers by verifying and posting account transactions.• Verifies vendor accounts by reconciling monthly statements and related transactions.• Maintains historical records by microfilming and filing documents.• Disburses petty cash by recording entry, verifying documentation.• Reports sales taxes by calculating requirements on paid invoices.• Protects organization's value by keeping information confidential.• Updates job knowledge by participating in educational opportunities.
Requirements
• Certificate and/or Degree in Accounting from an accredited University, Technical School, or Academy; or equivalent of at least two-three (2-3) years of experience in an accounting level position; or any combination of education and experiences sufficient to successfully perform the duties of this position.• Experience with NetSuites Accounting programs.• Must be at least 21 years of age and possess a highs school diploma or GED.• Must possess a valid AZ driver's license and provide proof of past driving record for thirty-nine (39) months from the Department of Motor Vehicle.• GRIC driver's permit will be required, driver certification needed to drive all community vehicles.• Must pass pre-employment drug screen prior to assuming position.• Must acknowledge and agree to maintain a drug-free workplace as a condition of employment.• Knowledge and experience working with the Gila River Indian Community or other Native American Community preferred.
Key Skills Needed
• Friendly and professional demeanor• Exhibit a high level of professionalism• Must be able to communicate effectively both verbally and in writing• Knowledge of and understanding of correspondence requirements in a political environment• Basic math skills and calculations• Must act with diplomacy and tact• Knowledge of appropriate safeguards for protecting confidential data• Demonstrate the ability to multi-task• Demonstrate organization and time management skills• Must have ability to exercise sound independent judgment
