Job Description and Duties Under the general supervision of the Assistant Chief (Accounting Administrator II Supervisor) for the Accounting Services Branch (ASB), the incumbent plans, organizes, directs, and evaluates the operations and accounting activities of an Accounts Payable (AP) unit. The incumbent develops and implements accounting methods and procedures consistent with control agency requirements and management objectives; provides technical advice and consults with departmental staff on AP processing activities; oversees the training and guidance of program and division staff regarding proper and sufficient documentation on payments; researches and resolves the most complex claims issues and consults with departmental management, control agencies, and other stakeholders as appropriate; reviews and responds to audit reports and findings involving claims processing and related issues; reviews legislation for fiscal impact/requirements and provides analysis and recommendations regarding claims processing issues.
Supervise staff engaged in the operational and accounting activities pertaining to various AP functions. These areas of responsibility include oversight of vendor payments such as legal settlements and the Department of General Services Government Claims Program, the processing of DFW 534 Accounting Service Request forms, Payroll Accounts Receivable, refund vouchers, Procurement-card voucher/transaction review and approval, oversight of rent and lease payments in the Financial Information System for the State of California (FI$Cal); including year-end accrual process and provide coverage for Front desk duties.
In order to be eligible for this position, you must either be transfer eligible or take and pass the following exam:
Accounting Administrator I (Supervisor):
You will find additional information about the job in the .
Working Conditions This position is headquartered in our brand-new state of the art high rise building located in downtown Sacramento.
Ability to use a computer keyboard several hours a day. Involves sitting most of the time but may involve walking or standing for brief periods. Time off may not be granted during the year-end Financial Statement period. Work with staff statewide to complete work assignments. Attend meetings and hearings. Hybrid teleworking. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Ability to qualify for a fidelity bond. Demonstrated ability to act independently, open-mindedness, flexibility, and tact. Have excellent analytical skills, oral communication skills, and the ability to multi-task under pressure. Ability to work independently and as part of a team.
Work independently in a team setting. Create and maintain intermediate leveled MS Excel work sheet and word documents independently; identify, analyze, research, and solve problems as necessary; effectively and efficiently communicate with employees and outside vendors.
Ability to apply analytical skills and computer knowledge. Ability to use a computer keyboard several hours a day. Involves sitting most of the time but may involve walking or standing for brief periods. Time off may not be granted during the year-end Financial Statement period. Work with staff statewide to complete work assignments. Attend meetings and hearings. Hybrid teleworking. Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Filing Instructions You must reference Position Number ******** and RPA Number E-ASB 23-034in the Examination(s) or Job Title(s) for Which You Are Applying section of the State Application Form (Std. Form 678). Applications that do not list the Position Number and RPA Number may not be considered.
We recommend applications are sent certified mail as we are unable to verify receipt.
Resume – Resumes will be reviewed in addition to the STD 678 for employment history. Resumes must include the complete to and from dates (MM/DD/YYYY) and hours worked per week.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Degree and/or School Transcripts
