Accountant
Caltech
Job Category:
Fulltime Temporary
Exempt Overtime Eligible:
Overtime Eligible
Benefits Eligible:
Benefit Based
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
The Controller's Office is seeking an Accountant. The right candidate is a positive and motivated team player who possesses interpersonal and customer service skills, is a self-starter, self-reliant, as well as a person who is able to perform their duties in a timely manner while paying close attention to accuracy and detail. Most importantly the candidate is motivated to learn, is a team member, is respectful in their interactions with others, and takes personal pride and responsibility their work.
Essential Job Duties
Process a high volume of various types of cash receipts, including checks, electronic payments, and merchant receipts, into the Oracle Accounts Receivable System.
Prepare bank deposits which includes opening mail, matching deposits with support, making photocopies of checks.
Courier bank deposits to the Credit Union and bank.
Create daily batch deposits into Oracle Accounts Receivable System.
Download cash receipts and disbursements from banking software for reporting to Institute personnel.
Prepare journal entries for cash related transactions, such as bank transfers and interest charges.
Reconcile bank accounts.
Interact with other departments on campus, as well as auditors, bankers, and other external partners, in a professional and collaborative manner.
Provide professional customer service to the campus community both verbally and via e-mail using Microsoft Outlook.
Analyze and resolve bank reconciling items.
Cross-train as needed and act as backup for the Financial Assets Accounting staff.
Organize and file cash receipts.
Manage offsite records retention for cash records.
Update Policies and Procedures related to cash management duties.
Streamline processes and make recommendations to improve efficiencies.
Other duties as assigned.
Basic Qualifications
The right candidate possesses a positive attitude and has a minimum of two years of cashiering or other relevant experience along with an understanding of accounting concepts.
Experience with Microsoft Word and Excel is a must.
The ability to organize and prioritize work in order to perform a high volume of data entry, while meeting deadlines and providing optimum customer service, is essential in performing this job successfully.
The selected candidate must pass a pre-employment background investigation to be hired for this position.
Preferred Qualifications
Exceptional customer service skills.
Effective oral and written communication skills.
Ability to prioritize and organize workload.
Ability to perform in a team environment.
Good analytical and problem-solving skills.
Familiarity with Oracle Accounts Receivable system or another ERP system is preferred.
Working knowledge and understanding of Accounts Receivable.
Working knowledge of accounting concept such as debits and credits as they pertain to bank entries on the general ledger.
Possess basic and fundamental accounting knowledge.
Bachelor's Degree in Accounting.
Required Documents
Resume.
To be considered for this position please visit our web site and apply on line at the following link:
https://hr.caltech.edu/work/job_openings
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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