Overall Purpose of this Role: To perform detailed accounting and financial applications in accordance with Generally Accepted Accounting Principles (GAAP), Heart of Florida United Way guidelines, and United Way World Wide membership requirements.
Key Accountabilities: Work under the general direction of the Accounting Manager to ensure effectiveness, efficiency, and continued automation of activities. Identify and/or support innovative special projects that enhance the productivity, efficiency, and accuracy of the department functions. Develop comprehensive working knowledge of donor database and client database procedures to enhance accuracy of data translation between ancillary systems to the accounting system and to recognize and trouble shoot irregularities in both. Code and input campaign and non-campaign cash receipt batches into the general ledger. Maintain the accounts payable system vendor list. Obtain and verify documentation required to process invoices for payment. Code, batch, and/or input invoices into the accounts payable system by entity, department and program. Verify coding of expenses to the approved organizational or program budgets including consistent use of accounting segments. Command working knowledge of approved budgets to assist with analysis and data integrity of general ledger. Prepare and process payments to qualified organizations including donor directed funds. Upload deposit and payment information to Emergency Services client management software. Process Emergency Services client/vendor payments. Initiate and monitor bank transactions including electronic transfers to various vendors, specific transaction research, uploads and downloads, and other online banking processes. Void and issue stop payments on applicable checks within accounting and online banking system. Receive, audit, and process employee expense reports and credit card logs on a monthly basis for timely reimbursements and/or payments, while adhering to internal control policies and procedures. Train new employees on the companys expense reimbursement and corporate credit card reporting policies. Monitor check and envelope supplies and re-order when necessary. Obtain W-9s from vendors and prepare year-end 1099s with related filing to the IRS. Maintain vendor files for paid invoices. Maintain open purchase order, invoice files, and track any timing or discrepancy issues. Complete credit applications for new vendors. Prepare account analyses on general ledger accounts as assigned. Prepare routine and adjusting journal entries as needed to maintain integrity of general ledger. Generate and compile various accounting reports as needed. Maintain and reconcile petty cash box on a monthly basis. Prepare Ryan White bank reconciliations monthly. Update fixed asset/depreciation schedule and assist in the preparation of annual tangible tax return. Prepare state sales tax return and remittance when required. Prepare invoices for fee for services contracts, and track delinquencies. Complete external audit verifications for funding from recipient organizations. Assist with the preparation, analysis, and provision of schedules to the external auditors for the annual financial, 401k, and Form 990. Update annual filing report of officers and board members to State of Florida Sunbiz and remit specified payment. Prepare documentation, file, and remit payment for State of Florida annual solicitation of contributions renewal. Cross train with Ryan White staff to learn Accounts Payable and Accounts Receivable to ensure stability, quality, and continuity during unexpected or disruptive events. Document and maintain standard operating procedures for key financial processes. Adhere to the internal control structure as well as any government/grant financial compliance regulations. Assist with month end close and automated financial reporting. Assist with the preparation of the annual operating and capital budgets, monthly expenditure tracking, and researching and updating variance analysis. Provide finance support to organizational special events. Contribute to the overall organizational success by performing other duties and responsibilities as assigned. F unctional Competencies/Accountabilities : Attributes & Behaviors : Mission Focused: Create real social change that leads to better lives and healthier communities . Relationship-Oriented: Cultivate and manage relationships toward a common goal . Collaborator: Understand the roles and contributions of all sectors of the community and can mobilize resources through meaningful engagement . Results-Driven: Dedicated to shared and measurable goals for the common good; creating resourcing, scaling, and leveraging strategies and innovations for broad investment and impact . Brand-Steward: Steward of the brand and understands the role in growing and protecting the reputation and results of the greater network . Required Skills & Experience: Bachelors degree in Accounting and 1-3 years of direct or progressive experience. Basic understanding and application of Generally Accepted Accounting Principles (GAAP). Strong attention to detail, accuracy, quantitative, analytical, and problem solving skills. Advanced knowledge of computer applications using Microsoft Excel, Word, Outlook, and Power Point. Ability to handle competing high volume tasks or projects. Excellent interpersonal, verbal, and written communication skills. Unquestionable integrity and ability to maintain confidentiality. Preferred Skills & Experience: Prior non-profit experience. Experience in MIP accounting software, Andar donor database and Adsystech case management software. Experience working autonomously without direct supervision while in office or in a remote or hybrid setting. Proficient with frequent use of virtual meeting platforms and electronic communications. PHYSICAL DEMANDS:
Physical demands include sitting or standing for extended periods of time, bending, occasional lifting of items weighing up to approximately 25 pounds, regularly moving throughout the building between floors, traveling to outside meetings, regular use of standard office equipment such as the telephone, copier, fax and computer. Demands also involve protracted concentration. Reliable transportation is required. Job involves frequent interactions with internal and external customers, and routinely intense public contact. Heart of Florida United Way offers a very extensive benefits package for full-time employees that we are very proud to share with you!
Medical Insurance (Health, Dental, Vision) on the 1st day and HFUW pays 80% of your premium.
Company-Paid Benefits HFUW provides all full-time employees with the opportunity to enroll in short-term & long-term disability insurance, as well as $50,000 in life insurance, all 100% paid by HFUW.
401k w/ Company Contribution not only does your 401k start on the 1st of the month following your start date, but after 1 year of employment and 1000 hours worked, you will receive 5% contribution from HFUW, regardless of your personal contribution to your plan.
Paid Time Off HFUW offers an extensive amount of time off so you can focus on your personal health, family priorities, and work-life balance. Full-time employees start accruing vacation time (2 weeks your 1st year), sick time (1 day/mo.), and personal time (2 days/year) off upon hire, with generous carry over and accruals.
