Who WE are: RailPros is a leading engineering and safety services company in the rail and transit industry. Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and companies. We achieve this by providing unique services to rail and transit companies across North America. Through teamwork, continuous improvement, and a passion for excellence, we strive to understand our customers' challenges and earn their trust. Our dedication to staying updated on industry developments enables us to help our customers succeed. We are driven by a shared goal of keeping America moving and ensuring customer satisfaction.
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Job Summary: Our Payroll Specialist will work with a team to process multi-state full cycle payroll processing for 500 weekly employees plus 400 biweekly employees and completed Certified Payroll Reports in a variety of platforms (federal form, DIR, LCPtracker, etc.) and handles payroll related issues.
Essential Duties & Responsibilities: Work closely with Managers and Supervisors at multiple locations and entities to deliver excellent customer service related to the entire payroll process, answering/resolving any payroll issues Handle high volume payroll for over 500 employees (and steadily growing) process and file quarterly payroll taxes for multiple state Screens employee's hours worked for calculating or coding errors Assist in managing the quarterly and annual tax filing processes including printing and filing of quarterly and annual tax forms and W-2 forms Coordinates with timekeepers, human resources, and other departments to ensure proper flow and maintenance of employee data, accurately entering any payroll information not contained within batches Generate and distribute payroll and management reports Audit payroll transactions to ensure accuracy of all wage/tax, management reports and general ledger interface Continually upgrade knowledge and skill base related to the systems, processes, and requirements to maintain capabilities at the highest possible level Conduct payroll compliance checks and keep current with Federal and State tax changes as they occur, ensuring employees are paid accurately and per Federal and State regulations Other duties as assigned or required to meet the business needs
Knowledge, Skills, & Abilities: Applying logical thought processes and organizing resources in order to solve issues and meet commitments Making decisions and seizing opportunities in the context of BA business objectives Partnering effectively with others in order to achieve results Satisfying internal and external customer expectations and developing customer partnerships Proficiency with electronic communications including e-mail and text as well as standard office applications (i.e., Microsoft Office Suite) Working knowledge of MS office software – MS Excel, Access, PowerPoint, Word, and Office
Required Education and Experience: Associate's degree with 2 years' experience while using a full-service payroll processing system (Paycom, etc.) or equivalent experience Multi-state payroll processing experience required High level of integrity Strong attention to accuracy and detail Strong interpersonal and communication skills Ability to work independently and as part of a team Strong organizational planning and time management skills Ability to protect confidential information Ability to perform in a fast paced and flexible environment Working knowledge of MS office software Excel, PowerPoint, Word Customer service focused Strong analytical skills Excellent communication skills, both written and verbal High level of initiative and professionalism
Preferred Education and Experience: Use of Adobe Acrobat Previous use of human resources information system(s) College course work in human resources Prior experience as HR assistant or executive assistant Working knowledge of MS office software – MS Excel, Access, PowerPoint, Word, and Office Advanced MS Excel skills to include VLookup and pivot tables Prevailing Wage and Certified Payroll Reporting experience
Additional Qualifications, Certifications, etc.: Certified Payroll Professional Certification
Why RailPros:
Multi-State Payroll Expertise: RailPros offers the opportunity to work with multi-state payroll, allowing payroll specialists to expand their skills and experience in managing payroll across different states, which can be a valuable career development opportunity. Certified Payroll Experience: RailPros seeks candidates with certified payroll experience, offering payroll specialists the chance to apply and further develop their expertise in this specialized area, which can be a valuable asset for career advancement. Hybrid Work Environment: RailPros offers a hybrid work environment with one day on-site and the rest remote, providing flexibility and work-life balance, which can be an attractive feature for payroll specialists seeking a more flexible work arrangement. Benefits / Perks: Comprehensive Health Insurance (Medical, Dental, Vision) Accident Plan, Critical Illness Plan, Hospital Indemnity (Employee to Family Coverage) Life and Disability Insurance Coverage (Employer Paid, plus Voluntary Options) Retirement Savings Plans (401(k) with Employer Match) Paid Time Off (Paid Time Off, Holidays) Wellness Programs Discount Programs Company-funded allowance for merchandise in our on-line store Health Savings Accounts (HSA) with Employer Match Health Reimbursement Arrangement (HRA) – Employer Funded Flexible Spending Accounts - Dependent Care (FSA) Employee Assistance Programs (EAP) Professional Development and Training Opportunities Work-Life Balance Initiatives Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now for an opportunity to contribute to our success.
Equal Employment Opportunity (EEO):
RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at .
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