We are seeking an ambitious Faculty Assistant II to join our elite team at Stanford University in Stanford, CA.
Growing your career as a Full Time Faculty Assistant II is an awesome opportunity to develop exceptional skills.
If you are strong in problem-solving, leadership and have the right initiative for the job, then apply for the position of Faculty Assistant II at Stanford University today!
Stanford Graduate School of Business Stanford's Graduate School of Business has built a global reputation based on its immersive and innovative management programs. We provide students with a transformative leadership experience, pushing the boundaries of knowledge with faculty research, and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We are committed to advancing diversity, equity, and inclusion in service of our mission of developing innovative, principled, and insightful leaders who change lives, change organizations, and change the world. We invite you to be part of this mission.
The Faculty Support Team of the Stanford Graduate School of Business seeks a Faculty Assistant II. The FA II will provide support to Faculty in all areas of classroom preparation and research support. Provides extensive office administrative assistance (MS*Suite; Word, Excel, PowerPoint & Google document/drive management. Duties include, but are not limited to: preparing course readers, class materials, research papers, correspondence, processing Pcard transactions, expense reports, creating/updating class-integrated Web pages, processing timely domestic, international reimbursements, provide backup support to other FA members as needed. The FA II should also have successful work-related experience as an Administrative Assistant, Office Assistant, or equivalent in an academic, research, or business setting, support at least ten Faculty or managers in a high-traffic customer service environment is necessary. Extensive admin experience in an academic business school environment is highly desired, as is familiarity with other academic customer-service programs for faculty, students, alumni, visiting scholars, and University visitors. Must possess the ability to adhere to strict time-line schedules that coordinate with daily and quarterly academic calendars. Provide administrative or operational support working under general supervision.
This Faculty Assistant II position is an onsite role.
Your primary responsibilities include: ? Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
? Highly motivated to perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
? Skills include writing or editing communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
? Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
? Process and monitor financial transactions, which may include researching and resolving discrepancies.
? May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
? Maintain approved content on websites.
? May guide and train new staff and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
* - Other duties may also be assigned To be successful in this position, you will bring: ? High school diploma and minimum of three years of administrative experience, or combination of education and relevant experience. Proficient computer skills and demonstrated experience with office software suite and email applications.
? Demonstrated success in following through and completing assigned tasks.
? Strong organizational skills (written/verbal) and strong attention to detail.
? Strong verbal and written communication skills.
? Excellent customer service and interpersonal skills.
? Ability to prioritize and multitask based on deadline requirements.
The expected pay range for this position is $56,000 to $70,000 per year. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Why Stanford is for You
Stanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:
• Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
• A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
• A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall or participate in one of hundreds of health or fitness classes.
• Discovery and fun. Visit campus gardens, trails, and museums.
• Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!
We pride ourselves in being a culture that encourages and empowers you.
How to Apply
We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and résumé along with your online application.
Benefits of working as a Faculty Assistant II in Stanford, CA:
? Learning opportunities
? Opportunities to grow
? Leading Industry Pay
