Full job description Administrative Data Entry Assistant JOB SUMMARY The Administrative Data Entry Assistant will advance the mission in part by providing a wide variety of data entry support across the Department of Bio-Medical Sciences with primary support to the Associate Dean for Preclinical Medicine. Core duties would include inputting and updating data in campus management software (especially but not limited to Ellucian Colleague).
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Assists with providing data entry support to the Director of Preclinical Operations on a daily basis. Acts as a liaison to and coordinates with employees in other departments. Insert course schedule data into colleague each semester, while working in liaison with supporting departments (Registrar, OSA, IT). Assist with answering phone calls, responding to emails, opening and distribution of mail as requested, and the greeting of visitors. Function as a resource for and assist departmental faculty with administrative tasks as needed. Demonstrate the highest standard of professionalism and ethical behavior in all aspects of personal and professional actions and performance. Demonstrate adaptability and the willingness to assist the college in fulfilling its mission and vision through administrative duties and community service and/or perform special duties as assigned. Advance the prestige of ARCOM through advancement of and avocation for its mission and vision. Other duties as assigned by the Associate Dean of Preclinical Medicine or his/her designee. QUALIFICATIONS AND CREDENTIALS Education and Experience Minimum Qualifications High school diploma. Two years (2) experience as Administrative Assistant or related support role. Preferred Qualifications Bachelor's degree. Three years (3) experience as Administrative Assistant. Experience at an accredited university, health professions college or medical school. Required knowledge, skills, and abilities Demonstrate proficiency in computer skills, i.e., Microsoft Office. Display professionalism for the college in all communication and interaction. Ability to maintain confidentiality and privacy. Ability to prioritize and organize numerous and varied assignments. High-energy, versatile, self-directed. ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension ACHE is in full compliance with American with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the college.
Ability to orally communicate effectively with others. Ability to collaborate cooperatively with colleagues and supervisory staff at all levels. Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication. Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors. Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates. Strong organizational skills. Problem solving. Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature. Expertise in negotiation. Physical and Sensory Abilities May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties. May be required to accomplish job duties using distinct types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc. May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off campus sites to attend meetings, conferences, workshops, seminars, etc. May require significant travel or work away from campus. Requires attendance at events representing ACHE both within as well as outside of the college setting. Frequently required to work at a desk, conference table or in meetings of various configurations. Frequently required to see for purposes of reading matter. Frequently required to hear and understand speech at normal levels. Occasionally required to lift items in a normal office environment. Frequently required to operate office and presentation equipment. If you need assistance in the application process because of a disability, or any other reason, please contact Barbara Jetton, Vice President of Human Resources, at or .
Arkansas Colleges of Health Education is an equal opportunity employer.
