JOB PURPOSE The position responsibilities include Accounts Payable, Accounts Receivable, and General Ledger functions. The accounts payable duties include accurate and timely entry of invoices, auditing, matching, and payment to suppliers. AR duties include recording payment applications and reconciliation, miscellaneous invoice generation, and customer refunds in billing systems for electric and fiber. Recording general ledger entries, account reconciliations, and working on month end closing duties may be assigned.
DUTIES AND RESPONSIBILITIES Primary Functions Audit, Enter, and Process invoices, bills, (and or contracts as approved) timely and accurately from suppliers / vendors performing a two / three-way match as applicable which includes verification, matching PO / Receipt, audit, and validation of the expense, vendor, and transaction in ER system. Record and apply the correct use taxes applicable on invoices. Audit, enter, and post all required data into the financial ERP system and other spreadsheets or systems necessary for tracking and reporting which include all grant and regulatory support databases, files for reconciliation, and reimbursement requests of funds disbursed under various programs or projects. Enter payment for any online invoices to all systems applicable. Month-End closing which may include plant and work order closing; entering and posting journal entries; bank account reconciliations; general ledger reconciliations of accounts. Prepares multiple excel spread sheets for general ledger asset balancing, balance sheet and reconciliations, asset records, and other support documents as required. Support customer refund process in electric and fiber billing systems including handling inactive subscribers, posting return payments, recording all payments to the general ledger and reconciling payments. Prepare an AP summary monthly including check registers, void checks, and all significant transactions for support of monthly close and reconciliation. Prepare AP summary of expenses to distribute for budget comparison. Prepares analyses, reports, and research as needed during internal and external audits; Must be available for external auditors at company's year-end. Physical Inventory support annually for the organizations will involve inventory preparation, counting, and entering and or posting of transactions. Processes year- end closing; Assists in preparing Form 1099's for vendors annually. Scans and files account payable invoices, accounting journals, and documents. Prepares and mails checks. Performs all other accounting duties as directed.
