Operations Project Analyst

providing administrative support to the department by managing strategic projects directly tied to the department's operational focus. This position coordinates office duties which require considerable initiative, experience, judgment, organizational skills, and knowledge of organization policies and practices. Utilizing many internal and external data sources and software tools, the Operations Project Analyst position serves a vital role in supporting the management team. This position relies on appropriate resources to collect relevant data, compile information for management decisions, and ensure the successful execution of related events. The projects for the Operations Project Analyst position are directly linked to the evolution of the department's/division's operational focus. Related duties for the Operations Project Analyst position involve meeting/event preparation including formulating reports and data for presentation for a variety of audiences in support of department initiatives.
PATIENT AGE GROUP(S) AND POPULATION(S) SERVED
Refer to departmental "Scope of Service" and "Provision of Care" plans, as applicable, for description of primary age groups and populations served by this job for the respective HM entity. HOUSTON METHODIST EXPERIENCE EXPECTATIONS Provide personalized care and service by consistently demonstrating our I CARE values: INTEGRITY: We are honest and ethical in all we say and do. COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs. ACCOUNTABILITY: We hold ourselves accountable for all our actions. RESPECT: We treat every individual as a person of worth, dignity, and value. EXCELLENCE: We strive to be the best at what we do and a model for others to emulate. Practices the Caring and Serving Model Delivers personalized service using HM Service Standards Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words) Intentionally collaborates with other healthcare professionals involved in patients/customers or employees' experiential journeys to ensure strong communication, ease of access to information, and a seamless experience. Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job Displays cultural humility, diversity, equity and inclusion principles Actively supports the organization's vision, fulfills the mission and abides by the I CARE values PEOPLE ESSENTIAL FUNCTIONS Promotes a positive work environment and contributes to a dynamic, team focused work unit that actively helps one another to achieve optimal department results. Collaborates with others by actively communicating and reporting pertinent information and data in a comprehensive manner. Effectively engages key contacts to obtain information that relates to strategic initiatives as highlighted by management. Represents department management at assigned committees, meetings, and other entity-related events to provide contributions or input as required. SERVICE ESSENTIAL FUNCTIONS Participates on committees and task forces as assigned, ensuring that critical objectives are clearly understood and action items appropriately delegated. Follows up on action items as necessary to ensure completion of assignments. Coordinates department meetings and events to include scheduling, room assignments, equipment and catering needs. Composes meeting minutes for committees and department meetings as assigned. Conveys information to director and management by assembling and summarizing data. Uses a variety of software applications to create/compose both routine and non-routine management level communications and reports. QUALITY/SAFETY ESSENTIAL FUNCTIONS Maintains associated paperwork, creates files, and develops effective presentation tools and/or reports for significant activities. Utilizes technology resources to conduct research for assigned projects. Collects relevant data, compiles information for management decisions, and ensures the successful execution of related events/activities using appropriate resources. Reconciles data to determine if actual results are as expected/anticipated. Performs routine administrative tasks contributing to the efficient flow of department operations. Develops reports and other presentation materials for director/management to showcase the need for change as appropriate. FINANCE ESSENTIAL FUNCTIONS Maintains and reports key financial and/or operational metrics/processes as directed by management. May assist management in routine financial endeavors such as processing invoices and/or budget activities. Displays self-motivation to independently manage time effectively and prioritize daily tasks. Adheres to organizational guidelines regarding financial issues. Contributes towards meeting department financial targets through optimizing efficiency and other areas according to department specifications. Utilizes efficient and cost-effective work practices with department resources and supplies; provides recommendations to reduce expenses. GROWTH/INNOVATION ESSENTIAL FUNCTIONS Improves operations by analyzing results and variances, identifies trends, and recommends actions. Seeks continuing education opportunities to expand learning beyond baseline competencies with a focus on continual development. This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.
EDUCATION High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.) Bachelor's degree in healthcare administration, business administration, or other related healthcare field preferred WORK EXPERIENCE One year of experience with project coordination Two years of secretarial experience or two years of experience in a healthcare, medical research, or academic setting with an emphasis on project coordination LICENSES AND CERTIFICATIONS - REQUIRED N/A KNOWLEDGE, SKILLS, AND ABILITIES Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles Demonstrates ability to analyze problems and develop appropriate solutions Ability to communicate effectively with multiple staff levels Excellent time management skills; ability to work effectively with multiple time-critical priorities Proficient knowledge of Microsoft Office products including Excel and related computer applications Must have well-developed organizational skills Attention to detail with a high priority for timely and accurate information Ability to work independently, as well as on cross-functional and interdisciplinary teams SUPPLEMENTAL REQUIREMENTS WORK ATTIRE Uniform No Scrubs No Business professional Yes Other (department approved) No ON-CALL* *Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below. On Call* No TRAVEL** **Travel specifications may vary by department** May require travel within the Houston Metropolitan area Yes May require travel outside Houston Metropolitan area No Houston Methodist Specialty Physician Group - As one of the nation's leading hospitals and academic medical centers Houston Methodist has brought together some of the nation's leading experts in multiple specialties to serve our patients. As part of Houston Methodist Specialty Physician Group (HMSPG), these specialists not only provide excellent clinical care, but are on the forefront of research, developing leading-edge technologies and treatments, and teaching the medical pioneers of tomorrow. This combination of clinical service, research and academics ensures patients have access to the latest in treatments and technologies while providing the best in comprehensive patient care. Established as a non-profit corporation and certified by the Texas State Board of Medical Examiners, HMSPG enables physicians to maintain autonomy with respect to their clinical practice while growing their practice within an academic environment.