at SANS Institute in Dover, Delaware, United States
About SANS SANS Institute ( SANS ) launched in 1989 as a cooperative for information security thought leadership, it is SANS' ongoing mission to empower cyber security professionals with the practical skills and knowledge they need to make our world a safer place. We fuel this effort with high quality training, certifications, scholarship academies, degree programs, cyber ranges, and resources to meet the needs of every cyber professional. Our data, research, and the top minds in cybersecurity collectively ensure that individuals and organizations have the actionable education and support they need.
Join the SANS Team At SANS , our culture is defined by Mission, Brand, People. Our goal is to hire people who understand the importance of continuing to fight against the cyber security threats (Mission) while delivering the highest quality training (Brand) to our students. We want employees whose personal values align well with our culture of fairness, honesty, customer focus, and pragmatic approach (People).
Summary of Position We are seeking a Meeting Coordinator to join our team within the North America Live Training ( NALT ) business unit. This candidate will be responsible for helping to plan and support SANS Internal Business Unit meetings, and special events. The estimated annual number of internal meetings and special events is 75-100. This position will work with the Senior Meeting Coordinator where each person will be assigned their own meetings and then collaborate on bigger events. Busy season for this role is between September and October during budget meeting season and in January in preparation for our Sales Kickoff and Author Summit. This is a fast-paced role that requires someone who can work well under pressure and handle last minute changes.
This is a remote based position with a preference for a candidate based in CST or MST to help with schedule coverage and travel. Travel is required for this position, and estimated travel will be 5-10 trips per year, for 3-6 days at a time with more travel expected between August-November during our budget season, as well as January during our Sales Kickoff and Author Summit.
Key Responsibilities · Review meeting requests and build out meeting specs.
· Create and manage reservation lists.
· Write event agendas.
· Coordinate off-site events including group dinner reservations and team building events.
· Order business meeting kits and other AV items from the warehouse.
· Diagram event spaces as required.
· Review BEO's and catering orders.
· Work on multiple events at one time
· Contract turnover and preparation. This includes creating folders with templates, planning documents, updating calendars, etc.
· Create "Know Before You Go" documents to keep meeting attendees informed.
· Reconcile billing and payment.
· Wrap up each event which includes following up on return shipments, post- event surveys, and ensuring hotel rewards points are collected.
· Other job duties as assigned.
Basic Qualifications · BA/BS Bachelor's Degree or equivalent, preferably in Hospitality Management
· Minimum of two to three years of professional experience preferably in a hotel sales or convention services department or as a meeting planner/coordinator
· Advanced knowledge of computer skills, especially with (Excel, Word), Dropbox, & Smartsheet
· Familiarity with hotel and restaurant contracts
· Comfortable working from home in a remote organization
Reporting Relationships This position will report to the Director of Event Contracting and has no direct reports.
Work Environment Remote work environment with the ability to travel approximately 5-10 times per year. Trips range from 3-6 days typically and will be travel within North America, primarily in the Midwest, Southeast, and West Coast regions.
Equal Opportunity Employer SANS is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact SANS Human Resources.
California residents for SANS privacy notice for California job applicants
The base salary range for this position is between $55,000 and $60,000. Base salary ranges may vary by geographic location and relevant experience, education, certifications, and years of experience. There is no guarantee an offer will be at the top of the posted range based on the salary analysis.
In addition, SANS provides the following benefits:
Medical
Dental
Vision
Short-Term Disability
401(k) with company match
Employee Assistance Program
Supplemental Life Insurance and AD&D
Paid Time Off
Company Paid Holidays
Volunteer Paid Time Off
Department
North America Live Training ( NALT ) – Conference
Employment Type
US Employee | Full-Time
Minimum Experience
Entry-level
Compensation
$55,000-$60,000
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