Executive Assistant - SauconySummaryAt Saucony, we exist for runners. They keep us hungry. They keep us honest. They ignite our competitive spirit. Whether it's in a conference room or on a lunchtime run, we are constantly thinking of new ways to make running better for everyone. This focus and passion fuels us as we continue to create the great running shoes on the planet.Saucony is on an exciting growth trajectory, and it's all unfolding in the vibrant city of Grand Rapids, Michigan. We invite you to be part of this journey – to bring your own commitment for innovation, quality, and performance to a brand that has been defining excellence for decades.Works directly with executive and other staff and will be responsible for performing a number of administrative duties which may require independent review, summation, calculation and analysis of information.Manages travel arrangements, including arranging appropriate flights, visas, hotels, ground transportation and meeting agendas for extensive and complex international travelJob DescriptionReconcile and expense corporate credit card accounts and travel expenses according to corporate travel policy and in timely manner; troubleshoot any reimbursement issuesManages calendars, coordinates schedules, makes appointments, arranges meetings and events, prepares agendas, reserves and prepares facilitiesCretion, production and distribution of ad hoc reports, documents and presentationsComposes and types correspondence from rough drafts, making changes in grammar, punctuation or spelling as needed, organizes and maintains confidential file system files correspondence and other records. Makes binders and other printed material packets.Sorts and distributes incoming mail as well as preparing outgoing mail and packages, prepares customs documentsExercises initiative, independent judgment and discretion in screening calls, greets and escorts visitors, and corresponds to written and oral requests for informationCoordinates on boarding of new employees, including electronics, office set up, business cards, and schedules introductory meetingsCoordinate other group needs: printing and binding for Group presentations, ordering office and printing supplies, meeting room support, etcCommunicates with high-level personnel within and outside the organization, both domestically and internationallyAssists executive with board meetings and other functions with outside organizationsGreets internal and external customers answering questions of a complex naturePerforms duties consistent with the company's AAP/EEO goals and policiesPerforms other duties as required/assigned by manager?Knowledge, Skills, and Abilities RequiredEducation: Bachelor's degree desired or equivalent experience3+ years' secretarial/clerical experience or equivalent skills and abilitiesExcellent sense of discretion and confidentially with highly sensitive informationStrong project management skills and event planning experience desiredAdvanced proficiency in Microsoft Office applications: Outlook, PowerPoint, Excel, WordFamiliarity with video conferencing or ability to adapt and learn quicklyStrong influence skillsExceptional organizational and communication skills–able to communicate effectively with a variety of audiences, including Board members, executives, and partnersProven ability to manage multiple priorities with excellent follow-through to meet deadlines in a fast-paced environmentSelf-driven, strong work ethic and ability to work independently with little or no supervisionDemonstrated ability to prioritize multiple tasks and projectsGood oral and written communication skillsAbility to perform job functions in a competent, professional and customer-oriented confidential mannerInternational and domestic travel experience preferredWorking Conditions2-3 days in-office in Wolverine's Michigan headquarters. Normal office environment. Some travel will be required.The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.Wolverine Worldwide, Inc. is committed to creating a company that is as diverse as our consumers. We value the differences in one another and believe our differences make us stronger. Our diverse and inclusive corporate culture starts with the recruitment process. We are committed to being an equal opportunity employer. We aim to create equal opportunities for our associates, customers, and suppliers regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other legally protected characteristic.
