As part of the Adelante Mujeres Operations team, the Operations Assistant ensures day-to-day operations run smoothly by supporting facilities and technological needs of the organization and serving as a liaison between employee staff and the Operations team. The Operations Assistant models, creates, promotes, and ensures adherence to organization-wide policies and procedures that support safety and sustainability in all aspects of daily operations . The Operations Assistant reports to the Operations Manager.
RESPONSIBILITIES Daily management of facilities work order system and communicates with staff on work order status. Support in inventory management, auditing, and scheduling bulk computer set ups with IT. In collaboration with the Operations Manager, sets up tech equipment and provides onboarding for new hires. Provide daily administrative support for Operations Manager by filing, managing calendars, participating in Safety Committee, taking meeting minutes, and helping staff and external parties set appointments. Fielding questions, preparing and distributing internal communications related to building work, daily operations, staff reminders, or organizational changes as directed by the Operations Manager. Travel to offsite locations to fulfill various operational needs including running errands, picking up or dropping off supplies/equipment, supporting special events, and completing other related tasks. QUALIFICATIONS We recognize that there are multiple expressions of professional readiness. When we review applications, we take a comprehensive look at each applicant. Our goal is to assess your unique strengths. The ideal candidate must have the following skills and experience:
A passionate commitment to the goals and mission of Adelante Mujeres and support for immigrant and BIPOC communities Entry level operations experience (in vendor/property management or facilities operations preferred) Ability to read and perform basic arithmetic Bilingual in English and Spanish Tech savvy and comfortable explaining basic computer functions to others Possess current driver's license and auto insurance coverage Ability to lift a minimum of 25 lbs. Comply with Occupational Safety and Health Administration's (OSHA) safety rules and best practices by adhering to Material Safety Data Sheets (MSDS) procedures Preferred Qualifications Attention to detail, ability to follow through, and strong organizational skills Ability to handle sensitive and confidential situations and documents appropriately. Ability to develop good working relationships with a wide range of people, including excellent verbal and written communication. Additional Requirements COVID-19 vaccine and booster required except for religious or medical accommodation Complete Criminal Background Registry enrollment letter for facility number CC503161 Ability to travel out of town to attend workshops or trainings SALARY & BENEFITS Salary range: $22-24 per hour, depending on qualifications Classification Full-time, working 40 hours per week Benefits: health, vision, dental, short-term and long-term disability, 401K pension plan, life insurance, EAP, professional development opportunities, paid leave of absence, paid holidays (12.5 days annually), sick days (up to 9 days annually), vacation per year (up to 20 days years one through five, up to 25 days after five years), and sabbatical (1 month at 10 years of employment) Opportunity for broad and impactful work with a visionary, growing organization TO APPLY Please complete a job application or submit the following material electronically (PDF preferred) to our career website:
A one-page cover letter outlining your qualifications, experience and interest in the position and Adelante Mujeres A resume detailing relevant experience, qualifications, work history, education and accomplishments Three professional references may be requested later in the hiring process Thank you for your interest in employment at Adelante Mujeres. We will be contacting applicants whose applications indicate a strong combination of relevant experience and qualifications and skills.
Closing Date: Open until filled Anticipated Start Date: June 2024
------------------------------EQUAL OPPORTUNITY EMPLOYER------------------------------ Adelante Mujeres is an equal opportunity employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, perceived pregnancy, childbirth, breastfeeding, or any related medical condition, physical or mental disability or veteran status in accordance with applicable federal and state laws. Adelante Mujeres is compliant with the American with Disabilities Act and we are committed to making special accommodations for your interview or work as a member of our team. If specific accommodations are needed, please notify and we will work to accommodate your needs. Job Posted by ApplicantPro
