Job Description: We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to the Director of Development and general administrative support for additional members of the Leadership Giving team. The successful candidate will play a vital role in ensuring the smooth operation of our fundraising team by managing administrative tasks, coordinating donor interactions, and facilitating efficient communication within the department.
The department of Leadership Giving is committed to the development of an inclusive environment and we strive to advance diverse perspectives and approaches in carrying out the mission of Washington and Lee University. Essential Functions: Provide administrative assistance to the Director of Development and Gift Officers, including managing calendars, scheduling appointments, and organizing meetings. Prepare and distribute correspondence, memos, and reports as needed. Handle incoming communications, including phone calls, emails, and mail, and respond or redirect as appropriate. Manage reimbursement requests and expense reports for the Director of Development and Gift Officers. Track departmental expenses and assist with budget management as needed. Serve as the primary point of contact for donors, providing exceptional customer service and ensuring timely responses to inquiries. Coordinate donor visits and meetings, including scheduling appointments, arranging logistics, and preparing meeting materials. Assist with the preparation of donor briefings and presentations, ensuring accuracy and professionalism. Create and maintain donor records and contact information in the database (e.g., Raiser's Edge) and update as necessary. Generate queries and run reports from Raiser's Edge to support fundraising activities, donor stewardship, and prospect research. Ensure data integrity and accuracy in the donor database by regularly updating records and performing data entry tasks. Work collaboratively with team members to achieve departmental goals and objectives. Provide support and assistance to other members of the development team as needed. Other duties as assigned. Work Schedule: Monday - Friday; 8:30 a.m. - 4:30 p.m. Weekends and nights may be required for special events.
Minimum Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. Proven experience in administrative support roles, preferably in a fundraising or nonprofit environment or a combination of education and experience which would provide a similar level of skill. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and experience with database management systems (e.g., Raiser's Edge). Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines effectively. Ability to maintain confidentiality. Excellent communication (both orally and in writing) and interpersonal skills, with a professional and courteous demeanor. Ability to work independently and take initiative, as well as collaborate effectively in a team-oriented environment. Flexibility to occasionally work nights and weekends as required for special events or donor engagements. Position Type: Non-Exempt, Full Time, Benefit Eligible
Minimum Pay: $20.47 - Pay Commensurate with Experience
About Washington and Lee University
Washington and Lee is a top-ranked, private institution in Lexington, Virginia where we integrate the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our graduates, mentored by a faculty of teacher-scholars, are ready to make a meaningful impact wherever they go in the world.The campus is a national historical landmark, the city offers small-town charm, and the Allegheny and Blue Ridge Mountains provide unparalleled surroundings. Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a ... campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions. Show more
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