We are in need of a brilliant Administrative assistant to join our experienced team at New Mexico Courts in Alamogordo, NM.
Growing your career as a Full Time Administrative assistant is a promising opportunity to develop critical skills.
If you are strong in people management, critical thinking and have the right vision for the job, then apply for the position of Administrative assistant at New Mexico Courts today!
Administrative Office of the Courts Business Unit: 24200 Administrative Assistant 2 #******** , Full-Time, Perm, in Alamogordo, New Mexico # of Positions: 1 Opening Date: ******** Close Date: ********
Job Pay Range: HH: $20.491 - $40.982 per hour OR $42,621 - $85,243 annual salary
Target Pay Range/Rate: $21.779- $23.052 per hour OR $45,300- $47,948 annual salary
The Twelfth Judicial District Court is recruiting for a full-time, classified, Administrative Assistant 2 position #********
24200, in Alamogordo, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system. Acting under general direction organize the administrative activities of an office or special program, provide customer service, coordinate projects and perform clerical or administrative duties. Finalist(s) may be subject to criminal background checks.
EXAMPLES OF JOB DUTIES
? The Administrative Assistant 2 is responsible for planning, organizing, and coordinating day-to-day and long-term project and activities.
? Prepare procurement requests and bids/quotes.
? Prepares and distributes materials, documents, copies, agendas and minutes.
? Performs data entry, electronically files documents, makes copies and mails or disseminates records.
? Drafts, proofreads, edits, disseminates and manages the timely processing of documents, correspondence, and records.
? Maintains rosters for committees or groups.
? Serves as a liaison with other court staff, state agencies, and the public, and provide assistance as requested.
? Dockets or calendars hearings, deadlines, and appointments.
? Coordinates and schedules meetings, facilities, training, testing, vehicles, travel, staff, video conferencing and teleconferences.
? Answers telephones, provides customer service and greets visitors.
? Demonstrates conflict resolution and de-escalation while providing customer service.
? Manages and tracks information and data using electronic databases.
? Compiles and prepares statistical reports, certificates, fliers, brochures, and business cards.
? Manages and route files, information, mail, and records to appropriate destination.
? Monitors, tracks, refers and orients program participants.
? Prepares, maintains and purges customer files, which may include confidential information.
? Coordinates employee identification, security access, and validates parking.
? Serves as a liaison between committees, the public or other judicial entities.
? Serves as a liaison to attorneys for assigned cases.
? May provide notarization services.
? Provides assistance with budget or legislative projects. 1/3
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? Tracks and prepares travel or other reimbursement requests.
? Coordinates services with outside agencies.
? Receipts, balances, reconciles and distributes all incoming monies.
? Trains employees in day-to-day procedures and office functions.
? Develops or analyzes procedures as needed.
? May be assigned supervisory duties under the mentorship of a supervisor or manager.
? Researches and prepares documents, correspondence, notices of hearings and orders for judicial officer's signature including reports/orders to close cases, quash bench warrants, and orders adopting recommendations.
? Prepares orders (e.g. pre-trial, temporary restraining, show cause, Rule 1-016 Scheduling Orders, orders of protection, civil restraining orders, and transport orders);
? Prepares referrals to support programs such as settlement facilitations, advisory consultants, guardians ad litem, etc.
? Screens petitions for domestic violence/civil cases.
? Trains and mentors new Administrative Assistants, and other court staff.
? May be responsible for managing a Judge or Justice's chambers and chamber functions that support the court, to include maintaining and monitoring chamber's docket and/or calendar.
? Prepares court files, schedules conferences, and circulates or files appellate opinions to comply with court procedures.
? Other duties as assigned.
COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate advanced knowledge of customer service and office management practices.
Project management techniques, data collection methods, general office practices, establishing priorities and deadlines; managing multiple projects concurrently, preparing and organizing correspondence precisely, maintain accurate files and records, basic legal terminology; supervisory techniques,; mediation and managing conflict.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
BENEFITS
? Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP)
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? State paid life insurance, supplemental and dependent life insurance
? Optional flexible spending accounts for medical, day-care, and travel expenses
? Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
? Ten (10) paid holidays
? Up to twelve (12) weeks of paid parental leave
? Deferred Compensation 457(b) plan
? Lifetime Defined Benefits Retirement Plan [
? Flexible work schedules and alternative work locations*
? Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
? Bilingual compensation*
? Training and career development opportunities
? Higher education opportunities and educational leave
? May qualify for the Public Service Loan Forgiveness Program (PSLF)
? May receive overtime holiday or shift differential pay*
? May receive physical fitness leave*
*These benefits vary by job classification or need*
QUALIFICATIONS
Education: A high school diploma or GED.
Education Substitution: None. 2/3
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Experience: Four (4) years of experience in a secretarial, clerical, or related field.
Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
TO APPLY: Submit a completed New Mexico Judicial Branch Application for Employment along with proof of education and typing certification OR a Resume along with the Resume Supplemental form, proof of education and typing certification by 5:00pm on the closing date.
Application forms:
Microsoft Word Format
Adobe PDF Format
Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format
Twelfth Judicial District Court
Roselyn E. Flores, Human Resources Dept.
1000 New York Ave., Room 209
Alamogordo, NM 88310
Fax: View phone number on jobs.institutedata.com View email address on jobs.institutedata.com PROOF OF EDUCATION IS REQUIRED. Note: if submitting by e-mail, applications must be submitted in PDF format
EQUAL OPPORTUNITY EMPLOYER 3/3
Job Type: Full-time
Pay: $21.77 - $23.05 per hour
Benefits:
401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Parental leave Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Overtime Work Location: In person
Benefits of working as a Administrative assistant in Alamogordo, NM:
? Learning opportunities
? Professional Development Opportunities
? Leading Industry Pay
