This role is a hybrid of remote work and will need to report to the office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.
About Us:
The Oregon Department of Education's (ODE's) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.
The team with the Child Nutrition Program brings an abundance of open communication, positivity, and warmth to a highly collaborative and goal-oriented work environment. All opportunities, challenges, and ideas are met with respect and an open mind. This unit prides itself on supporting one another and maintaining a seamless flow of communication. All programs are served passionately and efficiently, placing partner experience and working collaboratively with the community as a top priority.
What you will do!
The primary purpose of this position is to support the Farm to Child Nutrition Program. ODE's Farm to Child Nutrition Program manages the ODE Farm to School Grant. The Farm to School grant provides many opportunities for current Child Nutrition Program sponsors to receive reimbursement for the purchases and consumption of Oregon produced and processed food and reimburses sponsors for food, agriculture, or farm-based educational activities, as well as provides opportunities for non-profit organizations to teach Oregon students about Oregon grown and processed food.
Typical duties include:
Providing office support to Farm to School Program.
Coordinating and communicating with internal team members and external partners to ensure grant administration.
Providing technical assistance to program sponsors, ensuring notification of award eligibility, and monitoring related documentation.
What you need to qualify
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents
OR
An associate degree in any field
OR
An equivalent combination of education and experience
Desired Attributes (what we are looking for):
Experience providing secretarial and office support including screening incoming communications and maintaining electronic and manual records, logs, and documentation.
Familiarity with computer software programs such as Word, Excel, Access, Outlook, Smartsheet, PowerPoint, Adobe Acrobat, webinar software, and virtual meeting software such as Teams and Zoom.
Excellent verbal and written communication skills including the ability to respond to routine and non-routine issues with diplomacy and tact.
Experience working in a fast paced environment and ability to multitask, independently manage time and task prioritization with attention to detail.
Ability to provide customer service and technical assistance to internal and external partners professionally and accurately.
Experience working with a positive and professional approach and ability to maintain a work environment that is respectful and accepting of diversity among team members and the people served.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
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