Administrative Services Manager I

Requisition No: 828005 
Agency: Department of Law Enforcement
Working Title: ADMINISTRATIVE SERVICES MANAGER I - ********
 Pay Plan: SES
Position Number: ********  
Salary: $65,000.000 
Posting Closing Date: 05/22/2024 
Total Compensation Estimator  ADMINISTRATIVE SERVICES MANAGER I  PUBLIC RECORDS OFFICE OF EXECUTIVE DIRECTOR **Open-Competitive Opportunity** POSITION SUMMARY: This is a full-time supervisory position responsible for overseeing and coordinating the administrative activities within the Public Records unit. This incumbent should have a good understanding of Chapter 119 of the Florida Statutes. The duties will entail evaluating and refining proposed processes, introducing innovative methodologies, and ensuring the efficiency of existing procedures. If you exceed in organization, possess a keen interest in advancing a unit, and are adept at navigating advancements in technology, then this is the perfect fit. We encourage individuals with critical thinking skills and who are proactive in problem-solving to apply.
DUTIES & RESPONSIBILITIES: Specific duties include:
Supervising and directing the support services of the Public Records unit within the Office of Open Government (OOG), ensuring coordination and efficiency of functions and compliance with policies and procedures and applicable state and federal laws; Maintaining a working knowledge of overall administrative duties and responsibilities of assigned personnel; Evaluating performance of assigned personnel; Consulting with the Office of General Counsel staff to determine areas of concern and possible solutions to problems and the formulation, analysis and recommendations to the Support Services Administrator on changes in procedures and workflow strategies; Reviewing and routing a variety of correspondence, investigate subject matter and preparing, or directing the preparation of replies, maintaining current information on FDLE programs and assuring the processing of routine matters, all within established policies; Reviewing records and reports which require action and recommend solutions or courses of action; and Performing special assignments and other related duties including assistance in legislative bill analysis, research, report preparation and performance of fiscal, personnel, purchasing, statistical, and reporting functions. To be considered as a potential candidate, you must meet the minimum qualifications(s) listed below. Degrees must be from an accredited college or university as recognized by the U.S. Department of Education.
MINIMUM QUALIFICATIONS: A bachelor's degree from an accredited college or university and four years of experience in analysis, planning, research, evaluation, or administrative work; or A high school diploma or its equivalent and eight years of experience in analysis, planning, research, evaluation, or administrative work; or Any combination of education or experience, as described above, for a total of eight years. A master's degree from an accredited college or university can substitute for one year of the required experience. Note: 30 semester hours, or equivalent, of coursework from an accredited college or university is equivalent to one year of experience.
KNOWLEDGE, SKILLS & ABILITIES: Knowledge of management principles and practices; Knowledge of the methods of data collection and analysis; Knowledge of legal pleadings format and style; Knowledge of standard business formats and styles for letters and business forms; Knowledge of office procedures and practices; Knowledge of the principles and techniques of effective verbal and written communication; Knowledge of law library and billing; Skill in using office equipment; Ability to supervise people; Ability to compile and analyze information as requested by attorneys; Ability to communicate effectively verbally and in writing; Ability to establish and maintain effective working relationships with others; Ability to manage a consultative program designed to ensure the resolution of managerial and operational problems; and Ability to plan, organize, and prioritize work assignments to meet deadlines. Note: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. BASE SALARY: $65,000.00 HOW YOU WILL GROW: FDLE recognizes the importance of growth and success while fostering a family-oriented work environment. We encourage our members to seek opportunities for professional growth through training, team building, and mentoring. Our four Fundamental Values of Service, Integrity, Respect and Quality will guide you as you embark on a lifelong career at FDLE.
OUR SALARY & BENEFITS: Starting salary will be the minimum of the class pay range, unless otherwise dictated by FDLE's pay policy. FDLE is a State of Florida Employer and offers a comprehensive benefits package, including:
State of Florida Tuition Waiver Program; Paid holidays, vacation and sick leave; HMO and PPO health insurance options with premiums starting as low as $50 per month; $25,000 in automatic life insurance coverage; Multiple supplemental insurance options including: dental, vision, disability and more; Paid maternity leave and parental leave following the birth or adoption of a child; Pension and investment retirement plan options; and Tax deferred medical and child care reimbursement accounts. ABOUT OUR AGENCY: The Florida Department of Law Enforcement (FDLE) employs more than 1,900 members statewide – either at headquarters in Tallahassee or in one of seven regional operations centers (ROCs). Our mission is to promote public safety and strengthen domestic security. Click here for additional information about FDLE.
HIRING PROCESS: You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application. Qualifying questions will only be credited if verifiable by the information provided on your application including specifically required software/computer skills. You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, interviews, drug screen and fingerprinting. You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration. Future vacancies may be filled from this position advertisement.
BACKGROUND: FDLE requires an extensive background process of all recommended applicants. The elements of a background include: financial credit check, criminal history of applicant and applicant's immediate family or roommates, personal references, employment and education verifications (which includes official transcript(s)), drug screen and fingerprinting. This information will be utilized to make the final hiring decision. NOTES: Preference will be given to current FDLE members who have satisfactorily completed at least six months of the probationary period for their current position.
REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:  . If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be cancelled, suspended, or deemed ineligible depending upon the date of your retirement.  The State of Florida hires only U.S. citizens and lawfully authorized alien workers.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.