Job Summary:
As an Accounts Payable Specialist at our company, you will play a crucial role in ensuring the accuracy and efficiency of our accounting transactions. This position demands a keen eye for detail, excellent problem-solving skills, and the ability to adapt to new policies and procedures to drive improvements in departmental and organizational efficiency.
Essential Functions Vendor and Supplier Management : Assist with setting up new suppliers and maintaining the Supplier Master File.
Transaction Processing : Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
Account and Expense Management : Understand expense accounts and cost centers; resolve purchase order, invoice, and payment discrepancies.
Reconciliation and Compliance : Verify and investigate discrepancies by reconciling vendor accounts and statements. Assist with the preparation of company 1099s and conduct periodic reconciliations of the Received Not Invoiced report.
Month End and Reporting : Assist with month-end closing procedures and maintain confidential information.
Payment Processing : Ensure the timely and accurate processing of payment transactions and maintain a three-way match process for all inventory purchases.
Communication : Correspond with suppliers professionally and timely and serve as a backup for other office functions as required.
General Position Requirements
Education: Minimum High School diploma; a related college degree is preferred.
Experience: 3-5 years as an Accounts Payable Specialist or in a similar role, preferably with a manufacturer or distributor.
Skills:
Knowledge of accounts payable, general accounting procedures, and relevant accounting standards.
Effective communication skills, both verbal and written. Ability to follow written work instructions.
Proficiency in accounting software and MS Office, especially Excel.
Ability to work effectively both individually and as part of a team.
Competencies Communication Proficiency Problem Solving/Analysis Learning Orientation Technical Capacity Business Acumen Personal Effectiveness/Credibility Physical Demands:
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
BODY POSITIONS: While performing the duties of this job, the employee is regularly required to sit or stand for prolonged periods of time.
BODY MOVEMENTS: The employee must have a full range of body movements, including the use of hands to finger, handle, or feel objects. The employee is regularly required to talk or hear.
BODY SENSES: Must have command of all five senses – sight, hearing, touch, perception, and the ability to adjust focus. Specific vision abilities required include close vision, depth perception, and the ability to adjust focus.
STRENGTH: NA
Work Environment :
This position works indoors in a climate-controlled, smoke-free environment. Note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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NSI Industries maintains a drug-free workplace and requires all employees to complete and pass a pre-employment drug screen and background check. NSI Industries is proud to be an EEO employer M/F/D/V.
NSI Industries is an equal opportunity employer and, as such, affirms in policy and practice its commitment to recruit, hire, train, and promote, in all job classifications, without regard to race, color, creed, religion, sex, gender, age, national origin, marital status, sexual orientation, gender identity, gender expression, citizenship, eligible veteran status, disability, or any other status protected by law.
