Staff Assistant Ii

Staff Assistant Ii
Company:

Jet Propulsion Laboratory


Place:

California


Area:

Secretary

Staff Assistant Ii

Details of the offer

Job Details
Job ID:11345
New ideas are all around us, but only a few will change the world. That?s our focus at JPL. We ask the biggest questions, then search the universe for answers?literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission?your opportunity?is to seek out the answers that bring us one step closer. If you?re driven to discover, create, and inspire something that lasts a lifetime and beyond, you?re ready for JPL.
Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.
Responsibilities
The Project Systems Engineering & Formulation Section provides lifecycle leadership in the formulation, planning and execution of the project systems engineering function for JPL space flight missions from concept development through completion of post-Launch checkout and commissioning. Providing formulation services from concept ideation, to the full expression of that concept in formulation phase products, the creative and innovative personnel within this section are responsible for the leadership for project-wide systems engineering efforts, and the delivery of project-level systems engineering products.
The Project Systems Engineering & Formulation Section is seeking a Staff Assistant Level 2. You will be responsible for performing administrative/clerical support to multiple technical groups within the section and back-up support to the Section Office. You will be a member of the Business Administration Group and report to the Business Administration Manager.
The ideal candidate will have previously demonstrated a strong sense of collaborative, team player philosophy, knowledge of applicable Laboratory policies and procedures, as well as excellent teaming and communication skills, professionalism, a strong work ethic, a process improvement mindset, and the ability to provide excellent customer service.
Tasks include:
Preparing and processing foreign and domestic travel, generating travel reports, processing affiliate badge requests for domestic and foreign visitors and escorting visitors as necessary
P-card purchasing, processing requisitions and iProcurement orders
Coordinate meetings via Outlook, maintaining conference room schedules, arranging conference calls via WebEx
Assisting with preparation of presentations, graphics, and website inputs, including proofreading and editing, coordinating office moves and new hire preparations.
May assist in performing ergonomic evaluations, updating Work Authorization Memos, coordinating on-site and off-site workshops and other ad hoc assignments.
Qualifications
High School diploma with a minimum of 6 years of related experience; Associates degree with a minimum of 1 year of related experience; related required training.
Experience in the secretarial profession with strong organizational, computer and interpersonal skills.
Strong planning and scheduling skills.
Ability to work effectively under pressure on multiple complex tasks, and work independently with minimal supervision to meet commitments with high quality products.
Motivated self-starter who takes the initiative to establish and implement process improvements.
Ability to evaluate situations and apply good judgment in any necessary resolution.
Must have excellent written and oral communication skills.
Ability to interact effectively with all levels of personnel and provide excellent customer service.
Must exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material.
Must be a team player.
Must be proficient in Microsoft, Word, Excel, PowerPoint, and Outlook
Preferred Skills:
Extensive understanding of JPL/Engineering & Science Directorate policies, procedures, and practices.
Staff Assistant experience in a technical section office environment.
Experience with JPL tools such as Docushare, JPLID, UCS, Travel and Timekeeping.
Knowledge of JPL procurement processes such as Purchase Requisition, P-Card and iProcurement.
Familiarity with the JPL-ID process and on-boarding of volunteers, affiliates, and foreign nationals.
Experience with Microsoft SharePoint and Alfresco.
Experience with JPL foreign and domestic travel policies and procedures.
Willingness to look for, learn, and apply new Information Technology (IT) tools to office procedures and processes.
Work Authorization
U.S. Citizen or Permanent Resident


Source: Jobsxl


Area:

  • Administrative - Office / Secretary

Requirements

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