Senior Administrative Assistant, Office Of Strategic Planning And Performance Management

Senior Administrative Assistant, Office Of Strategic Planning And Performance Management
Company:

(Confidential)


Senior Administrative Assistant, Office Of Strategic Planning And Performance Management

Details of the offer

Requisition Id2909 The Office of Strategic Planning and Performance Management (SPPM) at Oak Ridge National Laboratory (ORNL) seeks to hire a Senior Administrative Assistant. The SMMP Office as a team supports the Laboratory Directors Office in strategic planning, discretionary resource allocation, and organizational performance management. In this role, you will provide administrative leadership and support to the SPPM Director and Group Leaders and Program Managers within SPPM. You will also provide back:up administrative support to the Deputy for S and T and Deputy for Operations assistants as needed. You will assume significant responsibility for office management and take initiative for performing a full range of administrative duties

Major Duties/Responsibilities:

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Maintain the SPPM Office Outlook electronic calendar by scheduling appointments, arranging meetings, resolving scheduling conflicts of personnel, conference rooms, vehicles, and other resources, organizing and prioritizing as needed; maintain background information for calendar items.
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Monitor e:mails for the SPPM Director, following up on action items as needed.
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Route phone calls to responsible personnel in an efficient manner; initiate calls to obtain, verify, and exchange information and disseminate information as appropriate or refer information/callers to other staff members.
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Maintain a professional office atmosphere; greet and receive visitors (in person and over the phone) in a businesslike, courteous manner; establish and maintain effective working relationships with internal staff members and external contacts including senior level executives and DOE Oak Ridge Site Office.
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Maintain and set up office paper and electronic files. Prepare correspondence, reports, and presentation materials according to ORNL guidelines and via various computer software packages (primarily Microsoft Office), review all signature items (both hardcopy and electronic) for accuracy and completeness and request revisions as necessary.
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Assure all reports and presentations are grammatically correct and conform to appropriate standards and contain authorized signatures; correspondence should be carefully proofread and revised as needed before obtaining final signatures. Review documents from other personnel for accuracy, interact with personnel at all organizational levels to gather information to prepare correspondence, reports, and presentations.
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Utilize and act as the resource and expert for SPPM on various ORNL Administrative systems including SAP, PALS, PAS, TRAVX, Marketplace, Smart Services, e:Prop, EPM, UCAMS, etc.
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Coordinate and prepare domestic and international travel requests including reservations, conference registration, transportation, expense settlements, and visas according to ORNL guidelines.
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Plan and coordinate on and off:site meetings, workshops, conferences, informational meetings, All:Hands, celebrations, and schedule facilities, refreshments, transportation, and related services. Assist in communication with attendees and coordinate with the conference office utilizing ORNL guidelines.
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Keep current on ORNL business rules, procedures, etc.; Responsible for SPPM Website, Division Telecommunications Coordinator, Division Training Officer, and P:Card holder for division.
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Demonstrate concern for people and experience dealing with diverse personalities and backgrounds in a multi:level scientific environment.
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Ensure compliance with environment, safety, health and quality program requirements.
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Maintain strong commitment to the implementation and perpetuation of values and ethics.
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Demonstrate commitment to diversity, equity, and inclusion through actions.

Qualifications Required:

A High School diploma with a minimum of seven years of relevant administrative support experience, as well as a thorough working knowledge of administrative policies and procedures. Excel


Source: Tiptopjob_Xml


Area:

  • Other Jobs / Other Jobs - Crafts

Requirements


Knowledges:

  • Exchange

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