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Legal Secretary

Legal Secretary
Company:

Grand Traverse County, Mi


Place:

Michigan


Job Function:

Customer Service

Details of the offer

GENERAL SUMMARY
Primary function of this job is to independently provide legal secretarial and confidential litigation support to the Prosecuting Attorney's office including gathering and analysis of information requiring subjective judgment within defined parameters. Employees work as part of a team and are responsible for ensuring that the team meets its objectives.
Employees must meet the minimum requirements, conditions of employment, and be able to perform successfully all essential duties and responsibilities with or without reasonable accommodations.
Examples of Duties:
PRIMARY DUTIES AND RESPONSIBILITIES(may include but are not limited to the following)
Provides litigation support as well as confidential administrative support to attorneys.
Assembles information into proper legal form, files with appropriate court, and maintains control over the flow of documents, records, and files.
Processes, compiles, researches, and analyzes legal information, and prepares and verifies reports, correspondence, and other documents utilizing applicable software, within established procedures.
Transcribes legal dictation, conferences, and interviews.
Provides comprehensive customer service, including delivery of accurate, prompt, and courteous assistance on complex policies, guidelines, and standard practices to internal and external customers, both verbally and in writing.
Sorts, files, and maintains materials and filing systems (paper, computer or imaging), retrieves file materials, and keeps a record of file movement.
Assists in maintaining the law library, including filing new supplements, keeping the library up-to-date, identifying library materials belonging to the County, and maintaining reference files on current materials.
Schedules and maintains department calendars and ensures court deadlines are met.
Uses a wide variety of office machines such as printers, personal computers, facsimile machine, postage machine, adding machine, scanners, and copiers.

Typical Qualifications:
EDUCATION, FORMAL TRAINING, AND EXPERIENCE(minimum requirements)
Graduation from High School, or G.E.D.
Two to four years related legal experience.
College level course work in a related field may substitute for up to one year of experience

CERTIFICATIONS, LICENSES(minimum requirements)
None required
CONDITIONS OF EMPLOYMENT(minimum requirements - legal or contractual pre-employment obligations and/or requirements, such as drug testing, background check, etc.)

A background check may be required initially and periodically for an individual hired, transferred, reclassified, promoted, or currently working in this job. Appointment to or continued employment in this job is contingent upon a satisfactory background check which may include, but is not limited to: confirmation of a persons' identity; review of criminal conviction records; verification of educational degree, license, or certificate required for the position; review of Department of Motor Vehicles records; Department of Justice fingerprint scan; and/or drug and alcohol testing as required and allowable by law. A satisfactory background check is defined as the absence of a criminal history record which bears a demonstrable relationship to the applicant's or employee's suitability to perform the required duties and responsibilities of the position.DISTINGUISHING CHARACTERISTICS
Work involves gathering and analyzing information to determine the best course of action, based on general guidelines or rules of operations. This requires the use of judgment to choose alternatives, many of which may be correct, but one is better than another depending on the situation. Errors at this level could cause serious, but short-term consequences involving significant financial impact or cost, reduced service to the public, and/or strong negative citizen reaction requiring intervention from a higher-level manager and could impact others outside of the department.
Compared to the Office Specialist classification, work requires specialized legal skills.
PHYSICAL DEMANDS, WORK ENVIRONMENT, AND OTHER REQUIREMENTSWork is performed in an office environment
May be required to reach with hands and arms; sit; stand; talk and hear; use hands to finger, handle, or feel
May be required to lift/move up to 50 pounds (such as a box of paper)
May be required to work directly with criminal suspects or prison inmates.

Supplemental Information:
KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES(minimum requirements)Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
Specialized knowledge of legal principles and practices
Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners and telephones
Skill in use of personal computer software, including spreadsheet development and word processing
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies.
Skilled in researching and resolving problems in order to ensure compliance
Ability to develop, layout and implement clerical procedures and operations from general instructions
Ability to comprehend, process and apply both verbal and written skills appropriate to the job
Ability to explain complex policies and processes in layman's terms
Ability to accurately organize and maintain paper documents and electronic files
Ability to maintain the confidentiality of information and professional boundaries
Able to use County resources effectively and efficiently


Source: Jobsxl

Requirements


Knowledges:
Legal Secretary
Company:

Grand Traverse County, Mi


Place:

Michigan


Job Function:

Customer Service

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