Billing Specialist

Billing Specialist

Lutheran Family Services Of Virginia, Inc.



Billing Specialist

Details of the offer

The Billing Specialist is responsible for timely posting of invoices and payments for Education and Treatment Foster Care Programs. Assist Controller with collection and follow up of outstanding invoices.
MINIMUM EDUCATION, TRAINING, REQUIREMENTS AND PREREQUISITESAssociates Degree in accounting or business required
Two years accounts receivable experience
Two years Electronic billing experience
Credible, PowerSchool and Sage100 software experience helpful
Ability to observe health and safety regulations
Valid Virginia Drivers? License and proof of insurance
Satisfactory Driving Record
Microsoft Office proficiency
Knowledge of business office operations and administrative clerical operations
Problem solving skills ? identify problems and work through solutions
Communication skills ? ability to actively listen and communicate with others internally and externally to meet common goals
Written communication skills ? edits work for spelling and grammar, presents numerical data effectively and able to read and interpret written information
Oral communication skills ? speaks clearly and persuasively in positive or negative situations
Planning and organizing skills - ability to plan and organize work, use time efficiently and develop realistic action plans
Quality Control ? ability to demonstrate accuracy and thoroughness and monitor own work to ensure quality
Adaptability - ability to adapt to changes in the work environment, manage competing demands and deal with frequent change, delays or unexpected events
Dependability - consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
Ability to actively promote and personally observe safety and security procedures and use equipment and materials properly

SPECIFIC DUTIES AND RESPONSIBILITIESEssential Functions: May be required to perform any of the following duties:
Exports Educational billing and attendance information from PowerSchool Software.
Compares invoice batches with PowerSchool, Billing Notes report, funding letters and purchase orders to verify service provided, rate, service period and funding source.
Uploads PowerSchool batches to Sage100, reviews and posts to AR Journal.
Prints Educational Sage100 invoices or manually prepares locality preprinted invoices, records daily attendance per locality requirements.
Enters Educational Aide actual hours provided per day on above invoices per locality requirements. Compares with attendance.
Reconciles Credible Treatment Foster Care (TFC) claims to TFC Excel Billing & Foster Care spreadsheet monthly. Works with Tidewater and Richmond administrative assistants.
Enters TFC invoices in Sage and prints.
Signs invoices then mails or scans using encryption, or faxes to localities per locality requirements.
Batches TFC invoices by payer in Credible.
Uploads Magellan claims to Magellan EDI site.
Posts Sage Educational and TFC monthly income JES to General Ledger.
Posts cash receipts daily to Sage100 (Educational) and Credible (TFC, Therapeutic Day Treatment).
Pulls Credible Advanced Ledger Search Daily CR report. Compares to Cash Receipts Excel Spreadsheet for ES, TFC and TDT. Post Credible to Sage CR JES daily.
Reconciles (Educational and TFC) Accounts Receivable Aging Credible & Sage100 with Sage100 GL Trial Balance.
Works with localities and program staff as needed to resolve billing issues.
Prepares monthly utilization (Educational and TFC) using billing exports pulled from PowerSchool and Credible.
Processes refund letters, expenditure approval forms and makes AR adjustments.
Maintains AR files for above services.
Prepares closed AR files to be moved to storage.
Reviews contract changes and implements changes as needed.
Orders invoices.
Scans, copies, faxes, files and e-mails.
Assists Controller with special projects as needed

Other Job Functions:
Assists Controller with updating policies and procedures
Works with Controller to improve AR processes and procedures
Attends training as requested by supervisor and agency
Attends agency meetings
Performs other related duties as required and assigned
Assist Controller with Annual Service Agreement mailing and review
Cross-training on AP and GL functions, as time permits, to serve as backup.


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