Administrative/Executive Assistant

Administrative/Executive Assistant
Company:

Software Guidance & Assistance


Place:

New Jersey


Area:

Programmer

Administrative/Executive Assistant

Details of the offer

Software Guidance & Assistance, Inc., (SGA), is searching for an
Administrative/Executive Assistant
for a
Contract
assignment with one of our premier
Consumer Products
clients in
Ridgefield Park, NJ
.

Responsibilities
:

Plan, organize and prioritize multiple assignments and projects with minimal or no direction.

Manage to schedule for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)

Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism. Assists with maintaining continuous executive and industry contacts.

Maintains the Executive's itinerary and schedule with specific attention to detail. Identifies critical level of communications and the need for the Executive's notification. Interprets and clarifies requests, and assists with required responses and action.

Prepare executive-level reports, compiles data into comprehensible format, and provides information for the executive's effective community, internal, and company headquarters communications.

Prepare and make domestic and international travel and accommodation arrangements. Schedule and plan meetings and appointments for the Executive and special visitors. Coordinate and provide VIP visitor accommodations, special travel needs, and hotel arrangements. Obtains detail direction from dispatchers and other executives.

Schedule executive conference rooms maintain conference room equipment and provide materials and supplies. Coordinate executive meetings and schedules with internal leadership via executive admin staff.

Perform word processing and prepare presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc. Establish executive level documentation standards and create templates and styles to be used

Maintain network access, applications, and printing, and resolves network difficulties for the chief executive.

Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.

Project/Committee involvement as needed.

Handle various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs.

Required

Skills
:

5-7 years of Experience in a Corporate Environment working with executives and staff.

Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs, and tables, PowerPoint.

Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts.

Ability to communicate both verbal and written for internal and external personnel at all levels

Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents

Handle highly confidential and sensitive materials and issues.

SGA is a Certified Women's Business Enterprise (WBE) celebrating over thirty years of service to our national client base for both permanent placement and consulting opportunities. For consulting positions, we offer a variety of benefit options including but not limited to health & dental insurance, paid vacation, timely payment via direct deposit. SGA accepts transfers of H1 sponsorship for most contracting roles. We are unable to sponsor for Right-to-Hire, Fulltime, or Government roles. All parties authorized to work in the US are encouraged to apply for all roles. Only those authorized to work for government entities will be considered for government roles. Please inquire about our referral program if you would like to submit a candidate for any of our open or future job opportunities. SGA is an EEO employer. We encourage Veterans to apply. To view all of our available job postings and/or to learn more about SGA please visit us online at
www.sgainc.com
.

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