Administrative Assistant

Administrative Assistant
Company:

Usc


Administrative Assistant

Details of the offer

It is an exciting time at USC. We are world-renowned for our innovative education, academic excellence and path-breaking research in a vibrant region exploding with potential. As part of a university that is on an upward trajectory, excellent development and advancement opportunities are possible here. Ultimately, you will support the university?s expansive, humanity-centered mission: ?The development of human beings and society as a whole through the cultivation and enrichment of the human mind and spirit.?
The Department of Sociology is seeking a talented and dependable Administrative Assistant to join its team. We are a vibrant intellectual community with three undergraduate majors (Sociology, Health and Human Sciences, and NGOs and Social Change) and two PhD programs (Sociology and the multidisciplinary Population, Health, and Place). Many affiliated research centers are led by our faculty.
Our faculty are experts in many fields, and we produce research for scholarly, policy, and public audiences. Our location in Los Angeles means that issues like immigration, inequality, homelessness, politics, and climate change inform our research and teaching. We also look across the U.S. and around the world to investigate global trends and issues.
Responsibilities include but may not be limited to:
First contact for office operations, must have customer service experience
Answer phones, respond to inquiries from students, faculty, and staff
Compose professional correspondence and edit documents/memos produced by others.
Produce and distribute departmental promotional materials including flyers, announcements and newsletters.
Assist faculty with tasks related to course preparation, book orders, copying, scanning, printing, and some basic tech support.
Performs administrative duties associated with scheduling and coordinating meetings, and planning departmental events. Includes arranging services with vendors, distribute related materials, advertising events, guest accommodations, and overseeing set up and break down of events.
Assists in maintaining office equipment and supplies for daily operations.
Partially supervises student workers as assigned. Distributes workload and ensures completion of tasks in a timely manner. Works with students to maintain front office.
Maintain & improve departmental website and social media accounts. Includes updating content, graphic and multimedia displays and communication.
Ensures confidentiality when dealing with sensitive information, such as faculty or staff personnel files.
Follows departmental and university procedures when completing any task or operation.
Assist in developing and implementing departmental procedures for efficiency, improvement in productivity, and customer service.
Provide general administrative assistance to faculty member.

Qualifications:
Minimum education:Associate's degree
Combined experience/education as substitute for minimum education
Minimum experience:2 years
Minimum field of expertise: Secretarial or specialized clerical, including some administrative experience.
Preferred education:Bachelor's degree
Preferred experience: 3 years
Preferred field of expertise: Combined customer service, secretarial, and administrative experience in a university environment, preferably USC.
Required Documents and Additional Information:
Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
Job openings are posted for a minimum of (5) business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts on sporting, recreation, art venues, and other campus events.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.
Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.


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