Administrative Assistant (229655), Gbsd

Administrative Assistant (229655), Gbsd
Company:

(Confidential)


Place:

Utah


Administrative Assistant (229655), Gbsd

Details of the offer

Requisition ID: Project Background Bechtel is on the Northrop Grumman Corp. team preparing to deliver the U.S. Ground Based Strategic Deterrent (GBSD) system of inter:continental ballistic missiles and launch infrastructure. GBSD is a vital U.S. Air Force program designed to modernize the nation's aging force of inter:continental ballistic missiles, which make up the ground element of the nuclear deterrent. As part of the Northrop Grumman GBSD nationwide team, Bechtel will provide launch system design, construction, and integration.

A major contractor for the United States and allied governments, Bechtel has handled such efforts as chemical weapons demilitarization projects, missile:defense, infrastructure, base operations, procurement and project management, and restoration and recovery spanning half a century. We use our expertise to help our customers securely and effectively transform mission delivery.

Role Overview:

Works independently to provide administrative support of a responsible and confidential nature to assist senior management.Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol.Anticipates changing priorities and pro:actively works to resolve issues.Relieves senior managers of daily work activities through the handing and referral of action items.Involved in matters of a highly sensitive and confidential nature.This position is currently located at the Construction site.

Job duties and responsibilities may include, but are not limited to:

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Screens phone calls and visitors; completes some business independently, refers some to other staff, forwards the most important to senior management, and follows up to ensure the appropriate action has been taken. Acts as a liaison between senior manager and staff in coordinating internal company business affairs.
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Keeps abreast of key issues, commitments, and priorities. Often researches information and compiles summary reports.
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Reviews accuracy and format of outgoing documents which require the senior manager's signature.
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Drafts correspondence for senior manager review and signature, as determined appropriate.
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Distributes correspondence electronically on behalf of the senior manager to the client including prime contract correspondence and deliverables.
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Reviews and distributes incoming hard copy and electronic mail. Responds independently to mail not requiring the senior manager's attention. Forwards some to department heads and follows up to ensure the appropriate action has been taken.
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Independently maintains an electronic calendar for the senior management team.
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Coordinates complex travel plans, passports and visas. This includes preparing detailed itineraries for both international and domestic travel. The travelers may be in different offices and time zones.
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Completes expense reports on behalf of management utilizing the Concur system.
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Completes expense reports utilizing the Concur system and reconciles expenses against the monthly corporate credit card statement for catering arrangements and other miscellaneous purchases through the month on own PCard.
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Coordinates and organizes meetings (on and off site), conference calls and video conferences, arranges for facilities, equipment, and catering. This includes preparation and distribution of notices, agendas, information packets, and meeting minutes.
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Determines action on important or emergent matters or knows the person to contact in the Project Directors absence. Maintains a file of important matters for the senior manager's attention and communicates as needed or upon return.
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Prepares and submits monthly mileage reports for the management team.
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Coordinates and/or personally handles requests from customers, managers, and project team.
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Responsible for the handling confidential personnel files.
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Provide timecard input or approva


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